Facilities Supervisor

FLINTEX CONSULTING PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

A leading company seeks a Facilities Manager to oversee office lease management, daily operations, and design projects across multiple countries in the region. The ideal candidate will have 5-7 years of experience in facilities management and project oversight, ensuring optimal operational standards and compliance. Strong negotiation and project management skills are essential for this role, which is pivotal in enhancing organizational efficiency and employee productivity.

Qualifications

• 5-7 years of experience in facilities management or office leasing, in a regional role.
• Strong understanding of health and safety regulations.
• Proven experience in managing office design and construction projects.

Responsibilities

• Manage the acquisition, negotiation, and administration of office leases.
• Oversee daily operations of all regional office facilities.
• Lead office design and construction projects across the region.

Skills

Negotiation

Project Management

Communication

Problem Solving

Leadership

Education

Bachelor’s degree in Facilities Management, Architecture, Business Administration, or related field

Job description

Facilities Manager, report to senior Facilities Management and Procurement Manager

Key responsibilities:

Office Lease Management:

•Manage the acquisition, negotiation, and administration include contracting of office leases across all regional locations.

•Conduct market research to identify suitable office spaces aligned with business requirements.

•Ensure timely renewals and compliance with lease terms.

•Develop and implement necessary SOPs to manage our multi-country office organization efficiently, ensuring consistency and quality across all locations.

Daily Facilities Management:

•Oversee the daily operations of all regional office facilities, ensuring they are safe, functional and efficient.

•Develop and implement SOP and policies for facilities management and maintenance.

•Manage the vendors and service providers for all facility-related services.

Office Design and Build:

•Lead office design and construction projects, incl. A&A projects across the region, ensuring they meet business needs and project specifications.

•Collaborate with architects, contractors and stakeholders to deliver quality office environments that enhance employee productivity.

•Oversee project budgets and timelines, ensuring all projects are completed on schedule and within budget.

•Develop and update relevant SOP and policies.

•Regional Support and Coordination

•Serve as the primary point of contact for all facilities-related matters across the region and oversee the topics centrally.

•Foster effective communication and collaboration between different teams

•Develop reports and analyse facility performance metrics to inform strategic decisions.

•Create a process for business to suggest improvements or report issues related to the topics

Qualifications:

•Bachelor’s degree in Facilities Management, Architecture, Business Administration, or a related field.

•Minimum of 5-7 years of experience in facilities management, office leasing, or project management, preferably in a regional role or multinational environment.

•Strong understanding of health and safety regulations and facility management best practices across different countries.

•Proven experience in managing office design and construction projects.

•Excellent project management skills, with the ability to manage multiple priories and deadlines.

•Strong negotiation and communication skills; proficiency in languages relevant to the regional countries is a plus.

•Ability to travel frequently within the region as required.

Personal Attributes:

•Strong leadership qualities and the ability to work collaboratively with cross-functional teams.

•Detail-oriented with excellent organizational skills.

•Proactive work attitude and hands-on skills.

•Proactive problem-solver capable of making informed decisions in a fast-paced environment.

•Ability to navigate diverse work environment