Facilities Manager

Sodexo; Singapore; On-site; USD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a dynamic operations manager to oversee the daily activities of multiple facilities. This role focuses on ensuring operational excellence, fostering strong relationships with clients, and leading a dedicated team. The ideal candidate will have a solid background in engineering and experience in multi-building operations. With a commitment to continuous improvement and best practices, you will drive staff development and maintain high standards of customer satisfaction. Join a forward-thinking company where your leadership will make a significant impact on operational success.

Qualifications

• 3 to 5 years of experience supervising multi-building operations.
• Strong organizational and participatory management skills.

Responsibilities

• Manage day-to-day operations of assigned facilities.
• Ensure compliance with Safety, Health & Environment procedures.
• Prepare monthly, quarterly, and yearly reports.

Skills

Operational Leadership

Staff Development

Communication Skills

Time Management

Organizational Skills

Problem Solving

Education

Bachelor's degree in Engineering

Tools

Microsoft Office

Job description

Job Summary:

• Manages the day-to-day operations of various assigned facilities to ensure the cost-effective, safe, and efficient operation of the customer's facilities.
• Provides operational leadership to the account team to ensure operational excellence is continually achieved.
• Thorough understanding of the contract to ensure contractual obligations are delivered and meet Customer Satisfaction expectations.
• Communicates contract deliverables, objectives, and expectations to the staff.
• Staff development and training to improve productivity and competencies.
• Rolls out the branding policy and follows it as per specifications.
• Maintains records and reports necessary to comply with company, government, and accrediting agency standards, regulations, and codes.
• Maintains confidential records.
• Prepares monthly, quarterly, and year-end reports for promptness and accuracy.
• Supports the delivery of client projects, including client liaison, coordination with internal resources and external suppliers, and administrative tasks.
• Contributes to the financial administration of client projects, including completing timesheets, expenses, updating budgets, and raising draft invoices.
• Manages the administration of client jobs, including reporting, communication, and maintaining files.
• Effectively manages suppliers to ensure high quality and negotiate the best prices.
• Ensures all HR, Finance, Procurement, and EHS processes are followed for compliance.
• Implements all programs and procedures of the operating staff.
• Supervises facilities personnel, including hiring, promotions, recognition, discipline, and terminations, ensuring documentation is completed.
• Maintains high employee morale.
• Maintains open communication with the customer to improve satisfaction.
• Secures additional ad-hoc work on-site to increase business volume.
• Meets projected gross margin targets.
• Adheres to all company policies, procedures, and standards of business ethics and conduct.
• Ensures compliance with Safety, Health & Environment procedures and reporting.
• Performs any other ad-hoc projects as assigned by the client within the contract scope.
• Organizes, coordinates, and manages on-site events, workshops, or engagement initiatives for client employees to improve office attendance.
• Supports client initiatives related to sustainability, diversity, and inclusion.

Key Result Areas:

• Thorough understanding of the contract to ensure obligations are met and customer satisfaction is achieved.
• Works closely with customers, peers, and subordinates to foster strong relationships.
• Provides leadership to the site team to ensure operational excellence.
• Staff development and training to enhance productivity and competencies.
• Rolls out branding policy as per specifications.
• Prepares and submits payroll and change notices timely.
• Prepares monthly, quarterly, and yearly reports.
• Adheres to all Safety, Health, and Environment procedures and reporting.
• Retains customers and participates in contract renewals.
• Trains and retains staff effectively.
• Ensures timely billing for all work.
• Secures additional ad-hoc work to increase business volume.
• Achieves projected gross margin targets.

Knowledge, Skills, and Abilities Required:

• Bachelor's degree in engineering or engineering technology.
• 3 to 5 years of experience supervising multi-building operations.
• Strong organizational and participatory management skills.
• Excellent interpersonal, oral, and written communication skills.
• Effective time management and teamwork skills.
• Commitment to continuous improvement and best practices.
• Self-motivated with lateral thinking abilities.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Excellent English communication skills, both written and verbal.

Note: Only shortlisted candidates will be contacted by our HR team.