Facilities Management Executive

AETOS HOLDINGS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A facilities management firm in Singapore is seeking a detail-oriented Facilities Executive to ensure high operational standards across all sites. The role involves managing security access, coordinating inspections, overseeing contractors, and implementing energy-saving measures. Candidates should have a Higher Nitec or Diploma in Facilities Management and experience in facilities management or building maintenance.

Qualifications

• Experience in facilities management or building maintenance.
• Understanding of managing security access control systems.
• Skilled in conducting site inspections and preparing reports.

Responsibilities

• Maintain high operational standards across all AETOS sites.
• Manage security access control and coordinate inspections.
• Monitor utilities and oversee contractors for maintenance.

Skills

Detail-oriented

Proactive

Problem-solving

Good communication skills

Organised

Education

Higher Nitec/Diploma in Facilities Management

Job description

Who We Are Looking For & What Role You Will Play

We’re looking for someone detail-oriented, proactive, and hands-on—someone who takes pride in ensuring facilities run efficiently and seamlessly. As a Facilities Executive, you’ll play a central role in maintaining high operational standards across all AETOS sites, ensuring our buildings are safe, well-maintained, and ready to support daily operations.

From managing security access control and coordinating inspections with Facilities Officers, to monitoring utilities, overseeing contractors, and tracking maintenance schedules—you’ll be involved in a wide range of activities that keep our facilities in top condition. You’ll also assist in improvement projects, energy-saving initiatives, and event setups, while responding promptly to operational feedback. If you thrive on variety, problem-solving, and taking ownership to make things work better, this role is for you.

What Knowledge & Experience We Require From You

• Higher Nitec/Diploma in Facilities Management
• Experience in facilities management or building maintenance, including managing multiple sites and coordinating service contractors (cleaning, landscaping, pest control, etc.).
• Strong understanding and hands-on experience in managing security access control systems, including creating, updating, and terminating card access.
• Skilled in conducting site inspections, identifying building defects, preparing inspection reports, and coordinating rectification works.
• Able to monitor and analyse utilities usage (electricity and water) and recommend energy-saving measures.
• Familiar with overseeing minor improvement projects and A&A works, including tracking work progress and quality.
• Knowledge of contract administration, including tracking maintenance schedules, ensuring timely renewals, and assessing contractor performance.
• Ability to coordinate breakdown responses, schedule follow-up works, and track progress to closure.
• Understanding of equipment license renewal requirements and compliance processes.
• Familiar with QHSM (Quality, Health, Safety, and Maintenance) inspection processes.
• Willingness to assist in event setups and provide operational/logistical support for VIP visits, functions, and welfare activities.
• Organised and detail-oriented in handling operational feedback, tracking outstanding requests, and ensuring timely resolution.
• Good communication skills to work effectively with internal stakeholders, external vendors, and regulatory bodies.
• Physically fit to conduct regular walkarounds, inspections, and equipment handling when necessary.