Facilities Executive cum Building Inspector

Fonda Global Engineering Pte Ltd; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A facilities management company in Singapore is seeking a Facilities Operations Engineer. This role involves managing day-to-day operations, conducting inspections, coordinating with vendors, and ensuring compliance with safety regulations. The ideal candidate should have a diploma in relevant fields and possess 1–3 years of experience in building maintenance or facilities management. Strong communication skills and proficiency in CAFM/CMMS are required. The position offers an opportunity to work in a dynamic environment.

Qualifications

• 1–3 years of experience in building maintenance, facilities management, or property operations.
• Experience with commercial, industrial, or mission-critical facilities is advantageous.
• Familiarity with M&E systems and building operations.

Responsibilities

• Assist in day-to-day management of building operations.
• Conduct regular site inspections to identify defects and maintenance needs.
• Coordinate with vendors for maintenance and service works.
• Ensure compliance with regulatory requirements and support safety programs.
• Assist in contract management and procurement activities.
• Prepare reports, inspection checklists, and maintain documentation.

Skills

Good understanding of building systems and FM processes

Strong coordination and communication skills

Ability to multitask and respond to operational issues quickly

Proficiency in MS Office and CAFM/CMMS platforms

Hands-on approach with good problem-solving abilities

Education

Nitec / Higher Nitec / Diploma in Mechanical, Electrical, Building Services, Facilities Management, Property Management, or related fields

Tools

CAFM/CMMS platforms

Job description

Key Responsibilities

1. Facilities Operations & Maintenance

• Assist in the day-to-day management of building operations, including M&E systems, HVAC, electrical, plumbing, fire protection, and general services.
• Conduct regular site inspections to identify defects, safety risks, and maintenance needs.
• Monitor performance of essential systems (chillers, pumps, AHUs, UPS, generators, etc.), depending on the facility type.
• Ensure timely execution of preventive and corrective maintenance work.

2. Building Inspection

• Conduct building inspection and/or condition assessment.
• Produce inspection reports from building inspections carried out.
• Work as part of the FM Team to follow up on defects rectification arising from building inspection and ensure close out of defects.
• Support other inspection duties as required.

3. Vendor & Contractor Management

• Coordinate with vendors for scheduled maintenance, repairs, and service works.
• Verify work quality, service reports, method statements, and compliance with safety requirements.
• Assist in evaluating vendor performance and managing service‑level expectations.
• Raise work orders and track job completion through CAFM/CMMS systems.

4. Stakeholder Management

• Act as a point of contact for internal departments.
• Respond to feedback, service requests, and complaints in a professional and timely manner.
• Support space planning, office moves, renovations, and small improvement works.

5. Safety & Compliance

• Ensure compliance with regulatory requirements (SCDF, BCA, MOM, NEA, PUB, EMA).
• Support safety programs including PTW, LOTO, hot‑work permits, confined space procedures, and risk assessments.
• Assist in emergency response, evacuation drills, and incident reporting.
• Maintain proper documentation for statutory inspections and certifications.

6. Contract & Inventory Administration

• Assist in managing FM contracts, scope of work, inventories, spare parts, and consumables.
• Support procurement activities (quotations, comparison sheets, approvals).
• Track asset conditions, maintenance history, and replacement planning.

7. Reporting & Documentation

• Prepare daily/weekly reports, inspection checklists, incident logs, and maintenance summaries.
• Update CAFM/CMMS for work orders, asset details, and maintenance schedules.
• Maintain documentation for audits, compliance checks, and client reporting.

Requirements

Qualifications

• Nitec / Higher Nitec / Diploma in Mechanical, Electrical, Building Services, Facilities Management, Property Management, or related fields.
• Certifications such as Fire Safety Manager (FSM), WSQ Safety courses, or relevant trade certificates are an advantage.
• Certifications such as NEN2767 Building Condition Assessment Standards, recognized building inspector certificates are an advantage.

Experience

• 1–3 years of experience in building maintenance, facilities management, or property operations.
• Experience with commercial, industrial, or mission‑critical facilities is advantageous.
• Familiarity with M&E systems and building operations.

Skills

• Good understanding of building systems and FM processes.
• Strong coordination and communication skills.
• Ability to multitask and respond to operational issues quickly.
• Proficiency in MS Office and CAFM/CMMS platforms.
• Hands‑on approach with good problem‑solving abilities.