Facilities Executive

GREENPAC (S) PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading provider of total packaging solutions in Singapore is seeking a Facilities Executive to manage facility operations and ensure a safe working environment. The ideal candidate will have a diploma in facilities management and a minimum of 2 years of relevant experience. Proficiency in Microsoft Office and strong communication skills are essential. This role offers opportunities for professional development within a supportive work environment.

Benefits

Ongoing professional development

Supportive work environment

Qualifications

• Minimum 2 years relevant experience in facilities management or a similar role.
• Proficient in managing vendor relationships and coordinating maintenance activities.
• Strong critical thinking skills to address operational challenges.

Responsibilities

• Manage and supervise overall facility operations, including maintenance and security.
• Coordinate with external vendors for repairs and renovations.
• Develop and implement safety protocols to ensure workplace safety.

Skills

Organizational skills

Communication skills

Problem-solving skills

Education

NiTec/Higher NiTec/Diploma in Facilities Management or related

Tools

Microsoft Office (Excel, Word, PowerPoint)

Job description

About the role

The Facilities Executive is responsible for managing and maintaining an organization’s physical facilities, ensuring smooth daily operations, and a safe, clean work environment. This includes overseeing building systems, coordinating maintenance, managing vendors, and handling emergency repairs. The role requires strong organizational, problem-solving, and communication skills to support operations and enhance the workplace experience.

What you will be doing

Facility Operations Management:

• Manage and supervise the overall facility operations, including maintenance, repairs, security, and janitorial services
• Conduct regular inspections to identify and address any maintenance or safety issues promptly
• Coordinate with external vendors and contractors for facility repairs, renovations, and equipment installations
• Supervise and provide guidance to facility staff, including maintenance technicians, cleaning and security team

Budgeting and Cost Control:

• Work with Warehouse & Logistics Manager to review and negotiate contracts with vendors and service providers to ensure cost-effectiveness and quality service delivery
• Identify cost-saving opportunities and implement measures to optimize facility expenses

Space Planning and Utilization:

• Collaborate with various teams to assess space requirements and plan for optimal space utilization
• Coordinate office relocations, furniture installations, and modifications to accommodate changing needs
• Ensure compliance with relevant building codes and regulations related to space utilisation and accessibility

Health and Safety Compliance:

• Work with Warehouse & Logistics Manager to develop and implement safety protocols and procedures to ensure a safe working environment for employees and visitors
• Stay up-to-date with local health and safety regulations and ensure compliance within the facility

Vendor Management:

• Work with Warehouse & Logistics Manager to identify and evaluate vendors for facility-related services and negotiate contracts to obtain competitive pricing and quality services
• Establish and maintain relationships with external vendors and contractors to ensure timely and cost-effective delivery of services, such as repairs, renovations and maintenance
• Monitor vendor performance, conduct periodic evaluations, and address any issues or concerns

Emergency Preparedness:

• Work with Fire Safety Manager to conduct fire drills
• Assist in coordinating with relevant authorities and stakeholders during emergencies or crisis situations

Others:

• Management of pest control
• Part of Company Emergency Response Team (CERT)
• Any other ad-hoc duties as assigned by Warehouse & Logistics Manager

What we need from you

• NiTec/Higher NiTec/Diploma in Facilities Management, Building, Electrical Engineering, Mechanical Engineering or equivalent with minimum 2 years relevant experience.
• Possess excellent organisation, communication, and critical thinking skills.
• Proficient in Microsoft Office (Excel, Word, PowerPoint)

What we offer

We are committed to providing a supportive and rewarding work environment for our employees. You will have opportunities for ongoing professional development and learning in a leading industry driven by a passion for sustainability. Additionally, you'll have the chance to collaborate with a dedicated team that is committed to excellence.

About us
Greenpac is a leading provider of total packaging solutions across a wide range of industries. With over 20 years of experience, we are renowned for our commitment to excellence, innovation, and sustainability. Our dedicated and talented workforce allows us to deliver exceptional products and services to our customers.

If you're passionate about contributing to the success of a growing company, we encourage you to apply for this exciting opportunity. At Greenpac, we value and recognize diverse skills and expertise, and we welcome applicants from all backgrounds.

Don’t meet every single requirement? No problem! If you believe you're a great fit, we’d love to hear from you. Click ‘Apply’ and take the first step toward joining our team.