Facilities Coordinator cum Receptionist

Jones Lang LaSalle Property Consultants Pte Ltd; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A global services firm in Singapore is seeking a Facilities Coordinator responsible for reception management, supporting the Facilities Manager, and ensuring smooth operations. Candidates should have a high school diploma, 2+ years of experience in administration, and proficiency in MS Office. This role emphasizes customer service and organizational skills within a collaborative environment.

Qualifications

• 2+ years of experience in reception, office administration, or customer service roles.
• Self-disciplined and able to work independently.
• Strong problem-solving abilities.

Responsibilities

• Welcome visitors and manage reception area.
• Coordinate meeting room bookings.
• Process facilities service requests.

Skills

Customer service mindset

Strong verbal and written communication skills

Detail-oriented

Proficiency in MS Office applications

Ability to prioritize tasks

Education

High school diploma or equivalent

Associate's degree preferred

Job description

Job Description

Duties and responsibilities

• Welcome visitors, manage reception area, and maintain sign-in procedures while providing exceptional customer service

• Coordinate meeting room bookings and prepare spaces for client and internal meetings

• Coordinate with users to arrange venue set up for functions and events

• Process facilities service requests and coordinate with appropriate vendors or team members

• Manage incoming/outgoing mail, deliveries, and courier services

• Maintain office supply inventory and process ordering requests

• Assist with administrative tasks related to facilities operations

• Support the Facilities Manager with documentation, record keeping, and reporting

Required Qualifications & Experience

• High school diploma or equivalent; Associate's degree preferred

• 2+ years of experience in reception, office administration, or customer service roles

• Proficiency in MS Office applications (Word, Excel, Outlook)

• Strong verbal and written communication skills

• Detail-oriented with excellent organizational abilities

• Customer service mindset with professional demeanor

• Ability to prioritize tasks in a fast-paced environment

• Self-disciplined and able to work independently

• Candidate with less experience may also be considered

Preferred Skills

• Previous experience in facilities coordination or property management

• Knowledge of building systems and maintenance procedures

• Experience with facilities management software

• Background in the electronics industry or corporate office environments

• Bilingual capabilities (English and Other Local Spoken Lanaguages)

• Experience coordinating with vendors and service providers

• Strong problem-solving abilities and attention to detail

At JLL, we believe that the most effective teams are built when everyone is empowered to thrive. We support each other's wellbeing and champion inclusivity and belonging across teams. By joining us, you'll be part of a company that chooses to take the more inspiring, innovative, and optimistic path on our journey toward success. Come be a part of shaping the future of facilities management for global clients, and help us continue to set JLL apart through our culture of collaboration, locally and across the globe.