Facilities Coordinator

-; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in facilities management is seeking a Facilities Management Officer to support operations at Tengah Airbase. The role involves overseeing daily operations, managing contractors, and maintaining asset information using FMS/CMMS software. Candidates should have 3-5 years of relevant experience and a diploma in any discipline.

Qualifications

• 3-5 years relevant experience in administrative/clerical role for facilities management.
• Minimally Diploma degree required.
• Good knowledge of office administration and filing management.

Responsibilities

• Support team in overseeing facilities operations under IFM contract.
• Track and input asset information into FMS/CMMS software.
• Supervise contractors and liaising duties with clients.

Skills

Office administrative knowledge

Filing management

Multi-tasking

Calm under pressure

Proficiency in Microsoft Office

Education

Diploma in any discipline

Tools

FMS/CMMS software

Job description

Job Duties and Responsibilities

1. Support a team of technical officers and Manager to oversee day to day facilities operations in an Integrated Facilities Management (IFM) Contract.

2. Responsible for clerical duties, includes manning FM helpdesk / service hotline during office hours.

3. Responsible for use of FMS/CMMS software to input operational details relating to / arising from hotline calls, maintenance/servicing, inspection services and other matters such as scheduling of routine servicing, incidents, ad-hoc works, etc.

4. Responsible to track, update and input asset information, details relating to utilities records, certification, licensing status of systems / equipment, changes in systems/equipment details, and update into FMS/CMMS software.

5. Supervise and manage contractors, sub-contractors and provide liaising duties with clients to ensure service delivery, ad-hoc works, and all scheduled maintenances are performed on time.

Required Qualifications

1. Candidate with at least 3-5 years relevant working experience in an administrative/clerical role for facilities management, operations, or asset management.

2. Minimally Diploma in any discipline.

3. Good knowledge in office administrative, filing procedures and filing management works.

4. Able to multi-task, remain calm and composed under pressure in a fast-paced working environment

5. Proficient in using Microsoft Office applications. Knowledge in using FMS/CMMS software preferred.

6. 5.5 work days

7. Location: Tengah Airbase