Facilities Administrator and Receptionist

JONES LANG LASALLE PROPERTY CONSULTANTS PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in facilities management is seeking a Facilities Administrator and Receptionist to efficiently manage front desk operations and support facility administration. The ideal candidate will be responsible for welcoming visitors, coordinating maintenance requests, and ensuring compliance with facility policies. Strong organizational and customer service skills are essential for success in this dynamic role.

Qualifications

• Experience in facilities management or front desk operations.
• Strong communication and organizational skills.
• Ability to manage multiple tasks efficiently.

Responsibilities

• Welcome visitors and manage front desk operations.
• Coordinate facility maintenance requests and manage supplies inventory.
• Serve as a liaison for all facilities services.
• Conduct safety site inspections and manage compliance documentation.

Skills

Communication

Customer Service

Organization

Problem Solving

Job description

Facilities Administrator and Receptionist

Integrated Facilities Management

Receptionist Duties

• Welcome visitors, determine their needs, and direct them appropriately
• Manage front desk operations and maintain a professional lobby appearance
• Handle incoming calls, route messages, and respond to general inquiries
• Process incoming and outgoing mail and deliveries
• Support meeting preparations including room bookings and visitor notifications
• Maintain a tidy and well-stocked reception area
• Assist with catering arrangements for meetings when required

Facilities Administration

• Coordinate facility maintenance requests and follow up on completion
• Manage office supplies inventory and ordering process
• Maintain facility documentation and records
• Support implementation of facility policies and procedures
• Coordinate with housekeeping and cleaning services
• Support workplace experience initiatives

As part of Facilities Management, Facilities Coordinator will be responsible on the following:

• Serves as the liaison for all facilities services, inclusive but not limited to cafeteria, catering, events, janitorial, lab services, cleanroom landscape, waste management, space planning, and project development services.
• Monitors the day-to-day operation and leads by example to Cafeteria, Housekeeping and Facilities teams.
• Assists in Cleanroom Consumables and Cleanroom Cleaning Equipment purchasing
• Aids in Building and Construction works of Facilities Team
• Helps in moving-in & out of workstations, event set-ups and All Hands set up of the client
• Supports in any request of Catering Services and other request from Client through Cafeteria Team
• Safety Site walk inspection with client and JLL EHS
• Helps in all environmental and facilities audit such as ISO45001, RBA, client, and customer audit.
• Managing and uploading the following client compliance in the system:
  Chemical Authorization
  Job Hazard Analysis
  Permit to work system (project work plan)
  Compliance Calendar
  General Hazard Report
  Intelex
  NEA submissions