Facilities Administrator and Receptionist
Integrated Facilities Management
Receptionist Duties
- Welcome visitors, determine their needs, and direct them appropriately
- Manage front desk operations and maintain a professional lobby appearance
- Handle incoming calls, route messages, and respond to general inquiries
- Process incoming and outgoing mail and deliveries
- Support meeting preparations including room bookings and visitor notifications
- Maintain a tidy and well-stocked reception area
- Assist with catering arrangements for meetings when required
Facilities Administration
- Coordinate facility maintenance requests and follow up on completion
- Manage office supplies inventory and ordering process
- Maintain facility documentation and records
- Support implementation of facility policies and procedures
- Coordinate with housekeeping and cleaning services
- Support workplace experience initiatives
As part of Facilities Management, Facilities Coordinator will be responsible on the following:
- Serves as the liaison for all facilities services, inclusive but not limited to cafeteria, catering, events, janitorial, lab services, cleanroom landscape, waste management, space planning, and project development services.
- Monitors the day-to-day operation and leads by example to Cafeteria, Housekeeping and Facilities teams.
- Assists in Cleanroom Consumables and Cleanroom Cleaning Equipment purchasing
- Aids in Building and Construction works of Facilities Team
- Helps in moving-in & out of workstations, event set-ups and All Hands set up of the client
- Supports in any request of Catering Services and other request from Client through Cafeteria Team
- Safety Site walk inspection with client and JLL EHS
- Helps in all environmental and facilities audit such as ISO45001, RBA, client, and customer audit.
- Managing and uploading the following client compliance in the system:
Chemical Authorization
Job Hazard Analysis
Permit to work system (project work plan)
Compliance Calendar
General Hazard Report
Intelex
NEA submissions