Facilities Administrator and Receptionist

JONES LANG LASALLE PROPERTY CONSULTANTS PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in Integrated Facilities Management is looking for a Facilities Administrator and Receptionist in Singapore. This role involves managing front desk operations, coordinating facility maintenance, and ensuring a smooth workplace experience for visitors and staff. The candidate should possess strong customer service skills and be organized to handle a variety of administrative tasks effectively.

Qualifications

• Experience in facilities management or receptionist roles preferred.
• Strong organizational skills required.
• Ability to handle multiple tasks efficiently.

Responsibilities

• Welcome visitors and manage front desk operations.
• Coordinate facility maintenance requests and manage office supplies.
• Serve as liaison for all facilities services.

Skills

Professional communication

Customer service

Facility management coordination

Job description

Facilities Administrator and Receptionist

Integrated Facilities Management

Receptionist Duties

• Welcome visitors, determine their needs, and direct them appropriately
• Manage front desk operations and maintain a professional lobby appearance
• Handle incoming calls, route messages, and respond to general inquiries
• Process incoming and outgoing mail and deliveries
• Support meeting preparations including room bookings and visitor notifications
• Maintain a tidy and well-stocked reception area
• Assist with catering arrangements for meetings when required

Facilities Administration

• Coordinate facility maintenance requests and follow up on completion
• Manage office supplies inventory and ordering process
• Maintain facility documentation and records
• Support implementation of facility policies and procedures
• Coordinate with housekeeping and cleaning services
• Support workplace experience initiatives

As part of Facilities Management, Facilities Coordinator will be responsible on the following:

• Serves as the liaison for all facilities services, inclusive but not limited to cafeteria, catering, events, janitorial, lab services, cleanroom landscape, waste management, space planning, and project development services.
• Monitors the day-to-day operation and leads by example to Cafeteria, Housekeeping and Facilities teams.
• Assists in Cleanroom Consumables and Cleanroom Cleaning Equipment purchasing
• Aids in Building and Construction works of Facilities Team
• Helps in moving-in & out of workstations, event set-ups and All Hands set up of the client
• Supports in any request of Catering Services and other request from Client through Cafeteria Team
• Safety Site walk inspection with client and JLL EHS
• Helps in all environmental and facilities audit such as ISO45001, RBA, client, and customer audit.
• Managing and uploading the following client compliance in the system:
  Chemical Authorization
  Job Hazard Analysis
  Permit to work system (project work plan)
  Compliance Calendar
  General Hazard Report
  Intelex
  NEA submissions