Facilities & Administration Manager

Wilhelmsen Ships Service (S) Pte Ltd; Singapore; On-site; SGD 70,000 - 100,000; Full time

Job summary

A leading company in the shipping industry is looking for a Facilities & Administration Manager in Singapore. This role requires overseeing site administration, facilities management, and ensuring regulatory compliance while managing contracts and leading a team. Ideal candidates should have a degree in Facilities Management or related fields and significant experience in managing large-scale facilities.

Benefits

Generous benefits package

Career development opportunities

Work-life balance

Qualifications

• At least 5 years relevant working experience.
• Proven experience in managing large-scale site facilities.
• Possess relevant professional certifications (e.g., fire safety, project management).

Responsibilities

• Oversee all facets of facilities management.
• Ensure compliance with regulations from relevant authorities.
• Lead and supervise the administration team for efficient service delivery.

Skills

Analytical skills

Interpersonal skills

Proactive mindset

Communication skills

Collaborative team player

Education

Degree in Facilities Management

Degree in Business Administration

Degree in Management

Degree in Property/Estate Management

Job description

We are looking for a Facilities & Administration Manager to join our company.

Global Business Services provides high quality, scalable andcost-efficient business support services, such as finance, HR and IT, to companies in the Wilhelmsen group.

What you will be doing:

• Support the Legal Entity Manager (LEM) in all aspects of site administration.

• Oversee all facets of facilities management, including office furniture and fixtures, cleaning services, electricity, stationery, printers, and workspace utilization.

• Ensure full compliance with regulations from relevant authorities such as JTC, BCA, and SLA.

• Manage infrastructure and leasing contracts across all divisions and functions to support business needs.

• Coordinate and maintain the facility in alignment with the interests of all stakeholders on site.

• Lead and supervise the administration team to ensure efficient and smooth delivery of office services.

• Develop, implement, and enforce administrative policies and standard operating procedures.

• Manage end-to-end procurement and contract administration for office supplies, services, and facility maintenance.

• Source, evaluate, and recommend FM-related vendors; negotiate terms and monitor vendor performance.

• Ensure the site maintains necessary and statutory insurance coverage not included under global or local legal entity policies.

• Undertake any other responsibilities or special projects assigned by management.

What you need to be successful in this role:

• A self-motivated, driven, and results-oriented people manager with strong analytical skills and the ability to excel in a dynamic environment.

• Strong interpersonal, influencing, and networking abilities, with a keen awareness of global cultural differences.

• Excellent verbal, written, and presentation skills, with the ability to communicate clearly and effectively across all levels.

• Proactive mindset with the ability to anticipate potential issues and implement preventive measures.

• Demonstrates initiative and acts decisively in a forward-thinking manner.

• Solid understanding of processes and systems to drive operational efficiency.

• Collaborative team player who builds trust, fosters team spirit, listens actively, and communicates openly.

What you will bring:

• Degree in Facilities Management, Management, Business Administration, Property/Estate Management

• At least 5 years relevant working experience

• Proven experience in managing large-scale site facilities, including bothin-house infrastructure(e.g. carparks, utilities, access control)

• Possess relevant professional certifications e.g. fire safety, workplace safety and health, project management, procurement management etc.

• Fire Safety Manager (FSM) qualifications is an added advantage

• Green Mark Facilities Manager (GMFM) certificate or equivalent is an added advantage

What we offer:

Working in Wilhelmsen can offer a culture and work environment of strong leadership, career development, work-life balance and a job that is both challenging and stimulating. Our organization thrives by using modern tools and is eager to utilize the business opportunities that arise with new digital tools and skills. Beyond this, we offer a generous and bespoke benefits package tailored to your specific Wilhelmsen HUB.

Sounds interesting? If you can see yourself in this role, please let us know why you are our Facilities Admin Manager. As an internal candidate you can apply by entering the internal job portal (Workday front page>Menu >Career>Find jobs). Here you can upload your resume and a motivational letter.

Work location: Singapore

Contact details:Recruitment Specialist - Corrie Kew –[e-mail]