Facilities & Administration Manager

Wilhelmsen Port Services (S) Pte Ltd; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

A leading company is seeking a Facilities & Administration Manager in Singapore, responsible for overseeing site administration and facilities management. The role requires a driven individual with strong analytical and communication skills, able to manage vendor relationships and ensure compliance with regulations. The position also involves leading an administration team and implementing various policies to enhance operational efficiency.

Benefits

Generous benefits package tailored to employees

Career development opportunities

Work-life balance

Qualifications

• At least 5 years of relevant working experience in facilities management.
• Proven experience managing large-scale site facilities.
• Possess relevant professional certifications (e.g., fire safety, project management).

Responsibilities

• Oversee all aspects of facilities management, ensuring compliance with regulations.
• Manage end-to-end procurement and contract administration for office services.
• Lead and supervise the administration team for efficient service delivery.

Skills

Analytical Skills

Interpersonal Skills

Communication Skills

Proactive Thinking

Collaborative Team Player

Education

Degree in Facilities Management, Business Administration, or related field

Job description

We are looking for a Facilities & Administration Manager to join our company.

Global Business Services provides high quality, scalable andcost-efficient business support services, such as finance, HR and IT, to companies in the Wilhelmsen group.

What you will be doing:

• Support the Legal Entity Manager (LEM) in all aspects of site administration.

• Oversee all facets of facilities management, including office furniture and fixtures, cleaning services, electricity, stationery, printers, and workspace utilization.

• Ensure full compliance with regulations from relevant authorities such as JTC, BCA, and SLA.

• Manage infrastructure and leasing contracts across all divisions and functions to support business needs.

• Coordinate and maintain the facility in alignment with the interests of all stakeholders on site.

• Lead and supervise the administration team to ensure efficient and smooth delivery of office services.

• Develop, implement, and enforce administrative policies and standard operating procedures.

• Manage end-to-end procurement and contract administration for office supplies, services, and facility maintenance.

• Source, evaluate, and recommend FM-related vendors; negotiate terms and monitor vendor performance.

• Ensure the site maintains necessary and statutory insurance coverage not included under global or local legal entity policies.

• Undertake any other responsibilities or special projects assigned by management.

What you need to be successful in this role:

• A self-motivated, driven, and results-oriented people manager with strong analytical skills and the ability to excel in a dynamic environment.

• Strong interpersonal, influencing, and networking abilities, with a keen awareness of global cultural differences.

• Excellent verbal, written, and presentation skills, with the ability to communicate clearly and effectively across all levels.

• Proactive mindset with the ability to anticipate potential issues and implement preventive measures.

• Demonstrates initiative and acts decisively in a forward-thinking manner.

• Solid understanding of processes and systems to drive operational efficiency.

• Collaborative team player who builds trust, fosters team spirit, listens actively, and communicates openly.

What you will bring:

• Degree in Facilities Management, Management, Business Administration, Property/Estate Management

• At least 5 years relevant working experience

• Proven experience in managing large-scale site facilities, including both in-house infrastructure (e.g. carparks, utilities, access control)

• Possess relevant professional certifications e.g. fire safety, workplace safety and health, project management, procurement management etc.

• Fire Safety Manager (FSM) qualifications is an added advantage

• Green Mark Facilities Manager (GMFM) certificate or equivalent is an added advantage

What we offer:

Working in Wilhelmsen can offer a culture and work environment of strong leadership, career development, work-life balance and a job that is both challenging and stimulating. Our organization thrives by using modern tools and is eager to utilize the business opportunities that arise with new digital tools and skills. Beyond this, we offer a generous and bespoke benefits package tailored to your specific Wilhelmsen HUB.

Sounds interesting? If you can see yourself in this role, please let us know why you are our Facilities Admin Manager. As an internal candidate you can apply by entering the internal job portal (Workday front page>Menu >Career>Find jobs). Here you can upload your resume and a motivational letter.

Work location: Singapore

Contact details: Recruitment Specialist - Corrie Kew – [e-mail]