Facilities Admin Executive

MANPOWER STAFFING SERVICES (SINGAPORE) PTE LTD; Singapore; On-site; SGD 39,000 - 58,000; Full time

Job summary

MANPOWER STAFFING SERVICES (SINGAPORE) PTE LTD is seeking a facilities administrator to coordinate building maintenance, inspections, and workplace services to keep daily operations running smoothly.

You will manage vendors, purchase orders, and contracts, maintain PPE and safety records, support compliance audits, and prepare monthly reports on budgets and services.

Qualifications

• 3+ years of facilities or administrative experience.
• Experience in facilities maintenance, vendor and contractor coordination, purchasing, inventory control and service contracts.
• Proficient in Microsoft Office and ERP systems with record keeping and budgeting capabilities.
• Excellent organizational, communication and problem-solving skills with a detail-oriented approach.

Responsibilities

• Coordinate building maintenance, repairs, inspections, and workplace facilities to ensure smooth daily operations.
• Manage vendor communications, quotations, purchase orders, contracts, and facilities-related expenses.
• Maintain PPE, uniforms, and safety equipment records, stock levels, servicing schedules, and issuance tracking.
• Support WSH, ISO, audit, and compliance activities through documentation, reporting, and follow-up of corrective actions.
• Provide office administration support and prepare monthly reports on facilities maintenance, budgets, contracts, PPE, and compliance activities.

Skills

Vendor coordination

Procurement

Record keeping

Communication

Organizational skills

Problem solving

Education

Diploma or higher

GCE O-Level / NITEC

Tools

ERP systems

Microsoft Office

Job description

Job Responsibilities:

• Coordinate building maintenance, repairs, inspections, and workplace facilities to ensure smooth daily operations.
• Manage vendor communications, quotations, purchase orders, contracts, and facilities-related expenses.
• Maintain PPE, uniforms, and safety equipment records, stock levels, servicing schedules, and issuance tracking.
• Support WSH, ISO, audit, and compliance activities through documentation, reporting, and follow-up of corrective actions.
• Provide office administration support and prepare monthly reports on facilities maintenance, budgets, contracts, PPE, and compliance activities.

Job Requirements:

• Minimum GCE O-Level, NITEC/Higher NITEC, Diploma, or equivalent qualification, with at least 3 years of relevant facilities or administrative experience.
• Experience in facilities maintenance, vendor and contractor coordination, purchasing, inventory control, and service contract administration.
• Proficient in Microsoft Office and ERP systems, with the ability to maintain records, reports, trackers, budgets, and compliance documentation.
• Excellent organizational, communication, and problem-solving skills, with a proactive, detail-oriented approach to managing multiple tasks, deadlines, and stakeholder requirements.