Facilities Admin Executive | Up $4800 | 12 Months | Start in May/June

PERSOLKELLY Singapore Pte Ltd (Formerly Kelly Services Singapore Pte Ltd); Singapore; On-site; SGD 100,000 - 125,000; Full time

Job summary

An established industry player is seeking a Facilities Admin Executive to oversee office expansion and renovation projects. This role involves coordinating resources, ensuring projects meet budget and quality standards, and managing day-to-day administrative tasks. The ideal candidate will have a minimum of 3 years of relevant experience and possess strong project management skills. Join a dynamic team where your contributions will enhance the workplace environment and support operational efficiency. If you are passionate about facilities management and eager to make a positive impact, this opportunity awaits you!

Qualifications

• Minimum of 3 years experience in Facilities Administration.
• Strong project management skills for office expansion and renovation.

Responsibilities

• Assist in office expansion and renovation projects from planning to completion.
• Manage office administration tasks including documentation and asset tracking.

Skills

Facilities Management

Project Coordination

Cost Control

Event Coordination

Documentation

Education

Diploma or Degree in Facilities Management or related field

Tools

Ticketing System

Office Asset Management Software

Job description

Facilities Admin Executive

Duration: 1 year contract (To start in May or June)

Location: Bras Basah (walkable distance from Dhoby Ghaut/ Bencoolen MRT)

Salary: Up to $4800

Timing: Monday to Friday: 9am to 6pm

Job Duties:

Facilities Management

• Assist in office expansion/renovation projects via kick-off meetings, organize resources and work out the allocation of tasks to work teams.

• Ensure office expansion project from planning to final completion is implemented within schedule, budget and quality standards.

• Work with procurement to renew contract and effectively cut down cost.

• Assist with post renovation monitoring, quality control.

• Implement improvement works, plan and design layout to meet user’s requirement, facilitate better workflow and improve the overall ambience of the office.

• Focal point for operational work, involving troubleshooting, coordination and supervision of routine preventive/breakdown maintenance of Facilities equipment including some engaged through 3rd party vendors – M&E works, fire protection system, office security systems, power shutdowns, after office hours facility support, green initiatives.

• Assist with event coordination.

• Campaign support.

• Monitor ticketing system.

• In charge of organizing office move as and when required.

• Attend to feedback and services requested by employees (e.g., stationery request, locker reset request, aircon feedback, etc.).

Administration

• Manning the reception.

• Assist with documentation and implementation of office policy including standard operating procedures.

• Create, track and update office asset list, disposal and equipment maintenance schedules.

• Maintain and update shared office drive for easy retrieval of information.

• Monitor and analyze ticket traffic and implement works improvement, reduce inefficiency.

• Review office vendor management and track expenditure and streamline costs for efficiencies and cost control (e.g., mobile usage, pantry suppliers, cleaning services, etc.).

• Makes recommendations for new procedures, compliance to regulatory requirements, emergency exercises (e.g., fire drills, first aid/CPR procedures, etc.).

• Act as audit for office security processes including checking office access, review and report on.

• Business continuity support; act as the backup role for other administrative support functions.

• In charge of processing invoices (PR > GR).

• Complete yearly budget request for department.

Job Requirements

• At least 3 years of related Facilities Admin experience.

Interested candidates, please click on the following link to begin your job search journey and submit your curriculum vitae (CV) directly through the official PERSOLKELLY job application platform.

Contact number: 9129 5112

We regret to inform that only shortlisted candidates will be notified.