Facilities Admin Executive cum Receptionist (US MNC / Contract)

I PLUS Q HUMAN RESOURCES PTE LTD; Singapore; On-site; SGD 34,000 - 45,000; Full time

Job summary

A leading human resources company in Singapore is seeking a Facility Admin Executive cum Receptionist to manage office utilities, provide administrative support, and ensure health and safety compliance. The ideal candidate must have relevant qualifications and 1–3 years of related experience. Proficiency in Microsoft Office and knowledge of facilities management tools are pluses. This position offers a one-year renewable contract.

Qualifications

• 1–3 years of experience in administrative support, front desk operations, or facilities coordination.
• Experience in handling vendors, office maintenance, or receptionist duties is a strong advantage.
• Basic knowledge of facility management systems or tools is a plus.

Responsibilities

• Oversee daily facility operations including maintenance, cleaning, and security.
• Coordinate with vendors for repairs, maintenance, and supplies.
• Ensure compliance with health and safety regulations.

Skills

Excellent communication and interpersonal skills

Strong organizational and multitasking abilities

Proficiency in Microsoft Office

Education

Relevant CERTs, ITE, or Diploma in Business Administration or Facilities Management

Tools

Microsoft Office Suite

SAP

Job description

Our Client is a Fortune 500 US MNC and the world's largest chemical company in terms of sales.

They would like to invite suitably experienced candidates to join them as Facility Admin Executive cum Receptionist.

FACILITY ADMIN EXECUTIVE CUM RECEPTIONIST (One-Year Contract / Renewable)

Job Summary

The Facility Admin Executive is responsible for ensuring the smooth operation and maintenance of office facilities and administrative functions. This role involves coordinating facility services, managing vendors, supporting office operations, and ensuring a safe, clean, and efficient work environment.

Key Responsibilities

Facility Management

· Oversee daily facility operations including maintenance, cleaning, and security.

· Coordinate with vendors and service providers for repairs, maintenance, and supplies.

· Monitor and manage office equipment and infrastructure.

Administrative Support

· Maintain records of office assets, supplies, and inventory.

· Assist in company events, meetings when required.

· Support HR and admin teams with onboarding logistics and documentation.

· Conducting facility orientation to new hires.

Health & Safety

· Ensure compliance with health and safety regulations.

· Conduct regular inspections and report hazards or maintenance issues.

· Support emergency preparedness and evacuation procedures.

· Maintain first aid kits and emergency contact lists.

Receptionist Support

· Greeting all visitors, vendors, and staff professionally.

· Manage incoming calls, emails, and correspondence.

· Maintain visitor logs and issue visitor passes.

· Handle incoming and outgoing mail and courier services.

Security Support

· Issue and manage ID badges or access cards (New Hires / Temp Staffs)

· Monitor entry/exit points (main doors, restricted areas)

· Maintain visitor logs and escort procedures

· Monitor and manage access control systems, including CCTV.

· Extract data from the system and generate monthly reports on security requirements.

Vendor & Contract Management

· Liaise with external vendors for facility-related services.

· Track service contracts, renewals, and performance.

· Raise PR & GR in SAP system.

Budgeting & Reporting

· Assist in preparing facility budgets and expense reports.

· Monitor utility usage and suggest cost-saving initiatives.

Job Requirements

· Relevant CERTs, ITE, or Diploma in Business Administration, Facilities Management, or a related field.

· 1–3 years of experience in administrative support, front desk operations, or facilities coordination.

· Experience in handling vendors, office maintenance, or receptionist duties is a strong advantage

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

· Familiarity with office equipment (printers, phone systems, access control).

· Basic knowledge of facility management systems or tools (e.g., SAP / GR) is a plus.

Key Skills & Attributes:

· Excellent communication and interpersonal skills.

· Strong organizational and multitasking abilities.

· Proficiency in Microsoft Office and basic facility management tools.

· Professional appearance and customer service orientation.

· Ability to handle confidential information with discretion.

OTHER INFORMATION

Working Locations : Kallang Way OR Marina Bay Financial Centre Tower

Working Hours : 8am to 5.30pm (Mon – Fri )

Employment Terms : One Year Contract (renewable)

Please email your resume in editable MSWord format to [e-mail].

Thank You.

Angelina Lim

Reg : R1101664

Lic : 97C4989