Facilities Admin Executive (1 year contract) - Up to $5000

Duration: 1 year contract (renewable)

Location: Bras Basah (walkable distance from Dhoby Ghaut/ Bencoolen MRT)

Job Duties:

1. Facilities Management
   • Assist in office expansion/renovation projects via kick-off meetings, organize resources, and allocate tasks to work teams.
   • Ensure office expansion projects are completed within schedule, budget, and quality standards.
   • Work with procurement to renew contracts and reduce costs.
   • Assist with post-renovation monitoring and quality control.
   • Plan and design layouts to meet user requirements, facilitate better workflow, and enhance office ambience.
   • Handle operational tasks including troubleshooting, coordination, and supervision of routine maintenance of facilities equipment, involving third-party vendors for M&E works, fire protection, security systems, power shutdowns, after-hours support, and green initiatives.
   • Assist with event coordination and campaign support.
   • Monitor ticketing systems and organize office moves when required.
   • Respond to employee feedback and service requests (e.g., stationery, lockers, air conditioning).
2. Administration
   • Manage reception duties.
   • Assist in documentation and implementation of office policies and SOPs.
   • Create and maintain office asset lists, disposal, and maintenance schedules.
   • Maintain shared office drive for easy information retrieval.
   • Analyze ticket traffic to improve efficiency.
   • Review vendor management, track expenditures, and streamline costs (e.g., mobile usage, pantry, cleaning services).
   • Recommend new procedures to ensure compliance and safety, including emergency exercises like fire drills and CPR.
   • Audit office security processes, including access control and reporting.
   • Support business continuity planning and act as backup for administrative functions.
   • Process invoices (PR > GR).
   • Prepare yearly departmental budget requests.

We regret to inform that only shortlisted candidates will be notified.

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