Facilities Admin Executive

MANPOWER STAFFING SERVICES (SINGAPORE) PTE LTD; Singapore; On-site; SGD 42,000 - 65,000; Full time

Job summary

Manpower Staffing Services (Singapore) PTE LTD is seeking a Facilities/Office Administrator to coordinate building maintenance, vendor coordination, and office services to ensure smooth daily operations.

The role handles PPE records, budgets, compliance, and prepares monthly reports; requires 3+ years of relevant experience and proficiency in Microsoft Office and ERP systems, with strong organizational and communication skills.

Qualifications

• Minimum GCE O-Level, NITEC/Higher NITEC, Diploma, or equivalent qualification.
• 3+ years of facilities or administrative experience in facilities maintenance, vendor coordination, purchasing, inventory control, and service contract administration.
• Proficient in Microsoft Office and ERP systems with ability to maintain records, reports, trackers, budgets, and compliance documentation.

Responsibilities

• Coordinate building maintenance, repairs, inspections, and workplace facilities to ensure smooth daily operations.
• Manage vendor communications, quotations, purchase orders, contracts, and facilities-related expenses.
• Maintain PPE, uniforms, and safety equipment records, stock levels, servicing schedules, and issuance tracking.
• Support WSH, ISO, audit, and compliance activities through documentation, reporting, and follow-up of corrective actions.
• Provide office administration support and prepare monthly reports on facilities maintenance, budgets, contracts, PPE, and compliance activities.

Skills

Microsoft Office

ERP systems

Vendor coordination

Education

GCE O-Level / NITEC / Diploma or equivalent

Tools

ERP systems

Microsoft Office

Job description

Job Responsibilities:

• Coordinate building maintenance, repairs, inspections, and workplace facilities to ensure smooth daily operations.
• Manage vendor communications, quotations, purchase orders, contracts, and facilities-related expenses.
• Maintain PPE, uniforms, and safety equipment records, stock levels, servicing schedules, and issuance tracking.
• Support WSH, ISO, audit, and compliance activities through documentation, reporting, and follow-up of corrective actions.
• Provide office administration support and prepare monthly reports on facilities maintenance, budgets, contracts, PPE, and compliance activities.

Job Requirements:

• Minimum GCE O-Level, NITEC/Higher NITEC, Diploma, or equivalent qualification, with at least 3 years of relevant facilities or administrative experience.
• Experience in facilities maintenance, vendor and contractor coordination, purchasing, inventory control, and service contract administration.
• Proficient in Microsoft Office and ERP systems, with the ability to maintain records, reports, trackers, budgets, and compliance documentation.
• Excellent organizational, communication, and problem-solving skills, with a proactive, detail-oriented approach to managing multiple tasks, deadlines, and stakeholder requirements.

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