Facilities Admin Assistant

MENCAST OFFSHORE & MARINE PTE. LTD.; Singapore; On-site; SGD 27,000 - 40,000; Full time

Job summary

MENCAST OFFSHORE & MARINE PTE. LTD. in Singapore is seeking an administrative and coordination professional to support the facilities & maintenance department, ensuring smooth day-to-day operations.

You will manage feedback and aircon complaints, coordinate procurement, liaise with suppliers and contractors, and assist the maintenance team with materials and contract renewals, licenses, and permits.

Qualifications

• Minimum of a high school diploma or equivalent.
• Prior experience in administrative and coordination roles, preferably within a facilities or maintenance department.
• Strong organizational skills and ability to prioritize tasks effectively.
• Willingness to collaborate with colleagues.
• Proficiency in using office software for documentation and communication purposes.

Responsibilities

• Carry out day-to-day admin & coordination office works in facilities & maintenance department as assigned by Assistant Facilities Manager.
• Daily update on incoming feedback complaints and monitor action for job completion.
• Daily update on aircon breakdown complaints and follow-up action.
• Raise Purchase Requisition and coordinate with Procurement on items to order or repairs.
• Liaise with suppliers/contractors/LEW on maintenance issues, quotations, inspections, etc.
• Monitor contract renewals, licences, permits, etc. for facilities.
• Support maintenance team with materials to order.
• Monthly update on utilities consumption (electrical & water readings).
• Provide any other facilities admin support as required by the Assistant Facilities Manager.

Skills

Strong organizational skills

Administrative/coordination experience

Prioritization ability

Collaboration/willingness to work with

Office software proficiency

Education

High school diploma or equivalent

Tools

Office software suite

Job description

Position objective and summary

• To oversee day-to-day administrative and coordination tasks in the facilities and maintenance department, ensuring efficient operations and effective communication. Responsibilities include managing feedback and aircon complaints, procurement coordination, liaison with suppliers and contractors, monitoring contract renewals, and providing support to the maintenance team.

Main tasks / activities / responsibilities

• To carry out the "day-to-day" admin & co-ordination office works in facilities & maintenance department as and when assigned by Assistant Facilities Manager.
• Daily update on all incoming feedback complaints and closely monitor on action to be taken for job completion.
• Daily update on aircon breakdown complaints and follow-up action.
• Raise Purchase Requisition and follow-up closely with Procurement on requested items to order and/or any repair work by ad hoc contractor/s.
• Liaise with suppliers / contractors / LEW, etc on any related maintenance issue/s particularly quotation, inspection, etc.
• Monitor closely on related facilities' building contract renewals, licences, permits, etc.
• Work closely with maintenance team on any support for materials to order.
• Monthly update on utilities consumption of electrical & water meter readings.
• Any other facilities' admin support work as and when required as assigned by the Assistant Facilities Manager.

Job requirements (education, linguistic ability, professional experience, leadership qualities, soft skills etc.)

• Minimum of a high school diploma or equivalent.
• Prior experience in administrative and coordination roles, preferably within a facilities or maintenance department.
• Strong organizational skills and ability to prioritize tasks effectively.
• Willingness to collaborate with colleagues.
• Proficiency in using office software for documentation and communication purposes.