Facilities Admin

WGT EHR PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

A facilities management company in Singapore is looking for a Facilities Administrator to ensure smooth operations at various facilities. This role involves coordinating administrative functions, managing purchases and inventory, as well as overseeing financial tracking. The ideal candidate will possess strong interpersonal skills, be proficient in Microsoft Office, and have a keen eye for detail to efficiently manage resources and documentation.

Qualifications

• Strong interpersonal and communication skills.
• Proficient in Microsoft Office.
• Experience with enterprise asset management systems.
• Detail-oriented and organized.

Responsibilities

• Coordinate administrative functions for facilities management.
• Handle purchases, quotations, and invoices.
• Manage courier services and spare parts inventory.
• Use EAMS workflow and track finances for reporting.
• Oversee transportation services.

Skills

Interpersonal skills

Attention to detail

Microsoft Office Proficiency

Experience with asset management

Job description

The Facilities Administrator reports to the Site Lead and has a dotted-line report to the offsite Facilities Coordinator. Key tasks include:

- Facilities Admin: Coordinate admin functions for facilities management.

- Purchases & Invoices: Handle purchases, quotations, and invoices.

- Courier & Inventory: Manage courier services and spare parts inventory (MRO).

- EAMS & Finance: Use EAMS workflow and track finances for PGS reporting.

- Reports & Rosters: Manage daily attendance, standby rosters, and meeting minutes.

- Transportation: Oversee transportation services.

Required Skills

- People Skills: Strong interpersonal and communication skills.

- Microsoft Skills: Proficient in Microsoft Office.

- Asset Management: Experience with enterprise asset management systems.

- Finance Skills: Able to track and report finances.

- Detail-Oriented: Organized with great attention to detail.

EA Personnel: Yvette Manalo

EA License: 18C9251

EA Registration Number: R1659970