Exhibition Assistant

Messe Muenchen International Asia - MMI Asia; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading exhibition organizer in Singapore is seeking an Entry Level Exhibition Assistant to support exhibitor servicing before the upcoming exhibition. The ideal candidate will have excellent communication skills, strong organizational abilities, and a proactive approach. Responsibilities include coordinating with exhibitors, managing documentation, and assisting with marketing materials. This position offers an hourly rate of $12 and requires an immediate start for at least 6 months.

Qualifications

• Detail-oriented and proactive Exhibition Assistant needed.
• Prior experience in exhibitions, events, or customer service is an advantage.
• Ability to travel if required.

Responsibilities

• Act as the first point of contact for exhibitors.
• Distribute and manage the Exhibitor Manual.
• Coordinate with service providers to facilitate exhibitor orders.
• Support onboarding of new exhibitors.
• Maintain accurate records of exhibitor details.
• Track deadlines and payment status.
• Prepare exhibitor briefings and assist in compiling materials.
• Assist marketing campaigns and communications.
• Help with preparation of event materials.

Skills

Excellent communication and interpersonal skills

Strong organizational and time management abilities

Proficiency in Microsoft Office

Attention to detail

Ability to handle multiple tasks under pressure

Tools

Event platforms or CRM systems

Job description

Company

Messe Muenchen International Asia - MMI Asia

mmiasia.com.sg

Designation

Exhibition Assistant

Date Listed

26 May 2025

Job Type

Entry Level / Junior Executive

Free/ProjPart/Temp

Job Period

Immediate Start, For At Least 6 Months

Profession

Events / Promotions

Industry

Advertising / Event / Exhibit

Location Name

Beach Road, Gateway east, Gateway east, Singapore

Address

152 Beach Rd, #02-08 Gateway east, Singapore 189721

Map

Allowance / Remuneration

$12 hourly

Company Profile

Established in 1992, MMI Asia is the wholly owned subsidiary and the regional headquarters of Messe München GMBH (MMG) and is one of the world largest and leading exhibition organizers. MMI Asia’s portfolio of events include editions of worldleading trade fairs from Munich – transport logistic & air cargo, analytica, ceramitec; as well as industry-specific events such as Glasstech and Fenestration Asia, Asia Climate Forum, and Singapore International Water Week. MMI Asia also provides consultancy in professional trade fair and conference management to government bodies, international trade and promotion organizations, and trade associations. For more information, please visit www.mmiasia.com

Job Description

Job Listing: Exhibition Assistant

About the Role:

We are looking for a detail-oriented and proactive Exhibition Assistant to support our team in preparing for our upcoming exhibition in November. This role focuses primarily on exhibitor servicing before the show, with additional responsibilities in ad-hoc support tasks and marketing coordination. Candidates must be able to travel if required, especially during the event period.

Key Responsibilities:

• Act as the first point of contact for exhibitors, assisting with enquiries and guiding them through the pre-show process

• Distribute and manage the Exhibitor Manual and ensure all required forms and documents are submitted on time

• Coordinate with service providers (e.g., booth contractors, logistics, utilities) to facilitate exhibitor orders

• Support onboarding of new exhibitors, including welcome communications and platform access

• Maintain accurate records of exhibitor details, booth assignments, and service orders

• Track deadlines, payment status, and form submissions to ensure full readiness before move-in

• Prepare exhibitor briefings and assist in compiling final exhibitor lists and materials

• Work closely with the sales, marketing, and operations teams to ensure seamless communication and service delivery

• Assist in collecting and compiling exhibitor content (e.g., logos, product info, social media links) for marketing use

• Provide administrative assistance for marketing campaigns and communications

• Help with the preparation of event materials, reports, and presentations

Requirements:

• Excellent communication and interpersonal skills

• Strong organizational and time management abilities

• Proficiency in Microsoft Office; familiarity with event platforms or CRM systems is a plus

• Attention to detail and ability to handle multiple tasks under pressure

• Be flexible and ready to help with unexpected or last-minute requests leading up to the show

• Prior experience in exhibitions, events, or customer service is an advantage

• Ability to travel if required

Application Instructions

Please apply for this position by submitting your text CV using InternSG.
Kindly note that only shortlisted candidates will be notified.

Apply for this position