Executive, Tender & Operational Performance

Jurong Port Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading port management company in Singapore is seeking a Tender Coordinator to assist with drafting tender documents, coordinating activities, and maintaining records. The ideal candidate should have a diploma in a relevant field and at least 3 years of experience in tender management, along with knowledge of regulatory requirements. This role offers an opportunity to contribute to procurement activities and service improvements.

Qualifications

• Minimum 3 years of relevant work experience in tender management.
• Understanding of regulatory requirements such as NEA and WSH.
• Experience in conservancy or quantity surveying is beneficial.

Responsibilities

• Assist in drafting and preparing tender documents.
• Coordinate tender administration activities.
• Maintain accurate tender records.

Skills

Tender management

Vendor performance review

Stakeholder liaison

Education

Diploma in Engineering

Diploma in Facilities Management

Diploma in Business Administration

Job description

The Job

• Assist in drafting and preparing tender documents, including collating scope of work, specifications, and evaluation criteria from relevant departments.

• Coordinate tender administration activities such as publication, clarifications, and document compilation.

• Maintain accurate tender records and ensure adherence to procurement policies and regulatory requirements.

• Monitor and track vendor’s daily operational submissions (work schedules, checklists, service reports).

• Review and verify vendor’s monthly performance reports.

• Conduct site walkabouts and document observations for Manager’s review.

• Follow up with vendors on rectification of service lapses.

• Check supporting evidence for completed works and identify any non-performance.

• Prepare deduction summaries for Manager’s endorsement.

• Maintain records of completed maintenance activities.

• Liaise with internal stakeholders to gather operational requirements for tenders or service improvements.

• Assist in preparing meeting notes, status updates, and simple reports.

• Coordinate with other departments to support conservancy-related initiatives.

• Assist in tracking expenditure against budget for conservancy activities.

• Maintain payment records and supporting documents.

• Alert Manager of variances or unusual spending patterns.

• Support the Manager in identifying and implementing process improvements.

• Research on industry best practices, equipment, or methods relevant to conservancy.

• Assist in trials or pilot initiatives for service enhancements.

The Requirements

• Diploma in Engineering, Facilities Management, Business administration or related field

• Minimum of 3 years of relevant work experience in tender management, conservancy, or quantity surveying

• Understanding related regulatory requirement such as NEA, WSH, and public sanitation standards will be a plus