Executive (Support) - School of Electronics & Information Communication Technology [ITE College[...]

ITE Institute of Technical Education; Singapore; On-site; USD 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a dedicated support staff member to provide essential administrative assistance. This role involves managing calendars, preparing reports, and supporting various departmental functions. Ideal candidates will possess strong communication skills and be proficient in Microsoft Office applications. With a focus on asset management and compliance, this position offers an opportunity to contribute to a dynamic environment while enhancing your professional skills. If you're looking for a role that combines organization with impactful support, this is the perfect fit for you.

Qualifications

• Minimum of 2 years of relevant work experience.
• Proficiency in asset management and Microsoft Office.

Responsibilities

• Provide comprehensive administrative support to the department.
• Manage calendars, schedule meetings, and coordinate bookings.

Skills

Interpersonal Skills

Communication Skills

Asset Management

Microsoft Office

Safety and Compliance Knowledge

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

SharePoint

Job description

[What the role is]
As a support staff, your role is to support policies and schemes in specific functional areas.

[What you will be working on]

• Provide comprehensive administrative support to the department
• Manage calendars, schedule meetings, and coordinate booking of facilities.
• Prepare presentations, reports, and other documents when necessary.
• School counter duties such as handling delivery, customer enquiries, phone calls etc.

• Maintain ITE filing systems and staff database etc.
• Assist in the planning and execution of events and activities.
• Support procurement processes, including raising purchase orders and processing invoices.
• Manage inventory and office supplies.
• Assist with financial administration & special projects as assigned.

[What we are looking for]

1. Minimum of 2 years of relevant work experience.

2. Good interpersonal and communication skills.

3. Proficiency in asset management, including tracking and retirement processes.

4. Competent in Microsoft Office (Excel, Word and PowerPoint) and SharePoint repository.

5. Knowledge of safety and compliance regulations in an academic setting.

Applicants may check their application status at the end of 8 weeks from the closing date of this job posting.