Executive (Special Projects)

Association of Small & Medium Enterprises; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading association is looking for a dynamic Executive (Special Projects) to manage award programmes and corporate events. The role involves liaising with clients, overseeing logistics, and maintaining service standards. Ideal candidates should have event management experience, strong communication skills, and be highly organized.

Qualifications

• Minimum 1 year of experience in events management or related fields.
• Strong written and spoken English and Mandarin communication skills.
• Familiarity with Singapore’s award landscape preferred.

Responsibilities

• Manage award applicants and clients, liaising for special projects.
• Handle venue logistics including sourcing and rental negotiations.
• Prepare and monitor event costs, ensuring quality expectations.

Skills

Event Planning

Budget Management

Stakeholder Coordination

Relationship Management

Written Communication

Proposal Writing

Education

Diploma or Degree in related field

Tools

Microsoft Office Suite

Adobe Photoshop

Adobe Illustrator

Job description

About the Role

We are looking for a dynamic and resourceful Executive (Special Projects) to join our team, focusing primarily on award management and special projects. The role requires strong organisational and interpersonal skills to coordinate, execute, and manage corporate events, particularly our flagship award programmes. You will play a key role in sourcing clients, liaising with stakeholders, managing event logistics, and maintaining high service standards throughout.

Key Responsibilities

• Manage award applicants and clients, acting as a key liaison for special project secretariats.
• Assist in the conceptualization, planning, and execution of events and programs.
• Handle all venue-related logistics, including sourcing, rental negotiations, and regulatory approvals.
• Oversee end-to-end event logistics — from vendor management and budget tracking to on-site coordination.
• Prepare and monitor pre- and post-event costings; ensure events are executed within budget and meet quality expectations.
• Develop creative event proposals and suggest suitable venues in line with project objectives.
• Manage sponsor relationships and assist with corporate sales and business development.
• Support attendee and guest registration systems for a seamless event experience.
• Perform ad-hoc administrative and operational duties as required by management.

Requirements

• Diploma or Degree preferred; fresh graduates with relevant experience welcome to apply.
• Minimum 1 year of experience in events management or related fields.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Knowledge of Adobe Photoshop and Illustrator is an added advantage.
• Strong written and spoken English and Mandarin communication skills.
• Familiarity with Singapore’s award landscape and regulatory requirements is preferred.

Key Skills

• Event Planning & Budget Management
• Stakeholder & Vendor Coordination
• Sales & Client Relationship Management
• Written Communication & Proposal Writing
• Software Proficiency: MS Office, Photoshop, Illustrator

Who We’re Looking For

We are seeking a mature, responsible, and proactive team player who thrives in a fast-paced environment. The ideal candidate is someone who:

• Demonstrates strong accountability and ownership over their tasks.
• Is highly organised, detail-oriented, and able to manage multiple deadlines independently.
• Shows initiative and problem-solving ability without needing constant supervision.
• Works well both independently and as part of a collaborative team.
• Possesses clear, confident communication skills to work effectively with internal and external stakeholders.
• Has a positive attitude and professional demeanor.