Executive/ Senior Executive (Regional Corporate Support, Legal & Compliance)

Pasona Singapore Pte. Ltd.; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

An established industry player is seeking a dedicated professional to provide essential support to its Regional Corporate Support, Legal & Compliance division. This role involves ensuring adherence to corporate governance and compliance standards across group companies in Singapore and the region. You will be instrumental in establishing guidelines, monitoring performance, and managing internal policies. The ideal candidate will possess strong organizational and interpersonal skills, along with a proactive approach to adapting in a fast-paced environment. This is an exciting opportunity to contribute to a dynamic team while enhancing your career in corporate governance.

Qualifications

• 3-5 years of experience in corporate support, legal & compliance.
• Knowledge of Companies Act and regulations applicable in Singapore.

Responsibilities

• Support governance and compliance for group companies.
• Assist in budgeting and financial performance monitoring.
• Manage internal rules and policies for compliance.

Skills

Corporate Governance

Legal Compliance

Interpersonal Skills

Organizational Skills

Adaptability

Attention to Detail

Education

Diploma in Business or related field

Bachelor’s degree in Corporate Governance

Job description

• Multinational Organization
• Basic Salary + AWS + VB
• Nearest MRT: Tanjong Pagar
  

Job Purpose/ Overview

Candidate is required to provide support to Regional Corporate Support, Legal & Compliance (RCSLC) division, which the team will work not only with the group companies in Singapore, but also Japan Headquarter and group companies in Southeast Asia and Oceania. Candidate will be responsible for administrative task of the team and corporate management related matters in the company, which is one of the companies under Region Corporate Management while plays its regional office role.

Job Description:

Governance over Group Companies:

• Candidate is required to support the team that responsible for establishing/revise of the group company management guidelines continuously, including but not limited to change of law, headquarters regulation change.
• Provide support on regular checking exercise with the group companies to ensure their operations and management system are conducted upon referring to the group management guidelines.
• Assist on group approval system that should be followed by the group companies and its adoption for respective material business matters (e.g., Change of directors, investment, dividend arrangement, etc.).
• Assist on coordination with group companies for respective corporate profile updates.

Monitoring on Group Companies:

• Provide support in establishing procedures for periodically checking and reporting on the group of companies’ business operations (i.e. Organization charts, headcount report etc.) and financial performance and ensuring that it is in line with the approved Business Plan.
• Provide support to establishing/clarifying the procedures of their reports, follow up with group of companies if detects their financial and non-financial performances are deviated from Business Plan.
• Responsible for updating and maintaining filing and repository.

Budgeting/ Financial Performance:

• Provide assistance for preparing and verifying the Budget and forecast and cost allocation of each department/ division, under supervision of superiors.
• Assist on financial performance monitoring. (i.e. Budget vs Actual, dedicated project cost control, and Balance Sheet etc.).

Legal and Compliance:

The team is responsible for ensuring and confirming that all important internal rules of the Group have been prepared and adherence to group policies, regulatory requirements, industry standard and ethical practices within the region.

Maintenance of Internal Rules and Policies:

• Manage the administration and upkeep the company policies, assist superiors to facilitate company-wide deployment of launched policies and procedures. This includes policies implementation, governance, and compliance activities in the company with superior include establishing disciplinary measures to prevent future compliance breaches, where appropriate.
• Assist superiors to develop comprehensive training materials and deliver effective in person compliance training sessions to employees.

Meeting/Committee Management:

• Administering and organizing meetings of the group companies and the company (e.g.: Board of Directors Meetings, Shareholders’ Meeting, etc.).
• Prepare draft minutes of attended meetings and responsible for minutes filing.

Legal Management:

• Aid with collaboration with group companies on liaising with external legal counsel.
• Reviewing contracts and other legal documents, under supervision of superiors.
• Safeguard post-signature tracking and ensure proper filing.

Requirements:

• Diploma/ bachelor’s degree in business, corporate governance or related field.
• 3-5 years of experience in corporate support, legal & compliance. Candidates with limited relevant experience are welcome to apply.
• Knowledge with Companies act and other regulations which are applicable in Singapore.
• Experience on implementation of an organization’s policies and compliance principles & frameworks related work.
• Good interpersonal skills.
• Good organization and follow-up skills, set priorities and meet deadlines.
• An open-minded and hands-on person who easily adapts to a fast-paced environment and ability to work independently and collaboratively in a fast-paced environment.
• Positive learning attitude, able to multi-task and detailed orientated.

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions, EAs will be required to collect the personal data (e.g. NRIC number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.

Please find Privacy Policy Agreement from the below link.
Privacy Policy

Khoo Tiffany
EA Registration No: R22107626
Pasona Singapore Pte. Ltd.
EA License No: 90C4069