Executive/Senior Executive (Office of Academic Administration and Services)...

Nanyang Technological University; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

The National Institute of Education (NIE) in Singapore seeks an Executive/Senior Executive to manage academic administration tasks. Responsibilities include coordinating course registrations, examinations, and graduation ceremonies while ensuring meticulous record-keeping. Candidates should have at least a Polytechnic Diploma and relevant experience in educational administration.

Benefits

Chartered bus services for staff

Qualifications

• At least 4 years of relevant experience in education institutions.
• Experience in examination administration is favorable.
• Proficient with Excel and other Microsoft Office applications.

Responsibilities

• Provide administrative support for course registration and examinations.
• Coordinate graduation ceremonies and issue diplomas and transcripts.
• Maintain records and perform User Acceptance Tests on new systems.

Skills

Organisational skills

Analytical skills

Problem-solving skills

Communication skills

Interpersonal skills

Education

Polytechnic Diploma

Tools

Microsoft Office

Job description

ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE)

The National Institute of Education (NIE), Singapore, is Singapore’s national teacher education institute and we are proud to be an integral part of the nation’s education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being An Institute of Distinction: Leading the Future of Education and our mission to Inspire Learning, Transform Teaching and Advance Research. Read more about NIE here.

NIE invites applications to join us as Executive/Senior Executive to assist with academic administrative matters managed by the Office of Academic Administration and Services.

Responsibilities

The Executive/Senior Executive will provide administrative support to the department in the following areas:

• Undertake course registration of Diploma and Degree programmes.
• Support NIE centralized written examinations and administer award and prizes.
• Process semestral results and appeals on review of course results.
• Assist in organizing graduation ceremonies.
• Coordinate and manage the exercise for issuance of diplomas, transcripts and academic gowns.
• Maintain records and compile statistics.
• Perform User Acceptance Tests on institute’s new Student Management System.
• Support departmental activities and carry out other tasks that are assigned from time to time.

Requirements

• A Polytechnic Diploma. Candidates with Information Technology background is advantageous.
• At least 4 years of relevant working experience in education institutions, particularly in the area of examination administration.
• Meticulous, strong organisational, analytical, and problem-solving skills.
• Ability to prioritize work, meet deadlines and produce quality results on time with attention to details.
• Good written and oral communication skills.
• Good interpersonal skills and works well with prospective students, students, and academic staff.
• Ability to work independently and effectively in a team.
• Proficient in Microsoft Office applications especially Excel.

Closing Date

17 June 2025. We regret that only shortlisted candidates will be notified.

Other Information

NIE staff can take chartered buses at their own expense from or near their home to the NIE campus. This is subject to the availability of seats.