Executive/Senior Executive (Events and Project Management)

National University of Singapore; Singapore; On-site; SGD 35,000 - 50,000; Full time

Job summary

The National University of Singapore is seeking a Senior Executive to support event planning and project activities at HIPER. This role involves providing administrative and logistical support, ensuring seamless delivery of initiatives and engagements. Ideal candidates should have relevant experience, strong organisational skills, and proficiency in Microsoft Office. Join the vibrant team at one of Asia's leading universities located at Kent Ridge Campus.

Qualifications

• At least 2 years of relevant work experience.
• Excellent communication and interpersonal skills.
• Meticulous and well-organised.

Responsibilities

• Provide secretariat support including scheduling meetings and taking notes.
• Coordinate logistical and administrative tasks related to academic visitors.
• Support the promotion of HIPER events.

Skills

Organisational skills

Communication

Interpersonal skills

Time management

Education

Degree/Diploma in any discipline

Tools

Microsoft Office Suite

Job description

Company description:

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job description:

Job Description

We are seeking a highly organised and proactive individual to support the planning, coordination, and execution of events and project-related activities at HIPER. The Senior Executive will provide comprehensive administrative and logistical support for key initiatives and events. This position reports directly to the HIPER Director and secondarily to the HIPER Centre Manager, and works closely with internal teams and external partners to ensure seamless delivery of HIPER's projects and engagements.

Duties & Responsibilities
•Provide secretariat support including scheduling meetings, booking rooms, andtaking minutes or notes.
•Facilitate payment processing and ensure timely submission of all relateddocumentation.
•Support the promotion of HIPER events by developing and distributing electronicdirect mailers (EDMs).
•Assist with research dissemination efforts, including the production of quarterlynewsletters, annual reports, and research-related posters.
•Coordinate logistical and administrative tasks related to academic visitors
•Support procurement activities such as vendor sourcing, quotation requests, andcoordination with suppliers for event-related needs (e.g., catering, venues).

Qualifications

•Degree/Diploma in any discipline with at least 2 years of relevant workexperience.
•Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
•Organised, timely, and detailed oriented with excellent communication andinterpersonal skills.
•Meticulous, well-organised and have good time management to be able tomanage and prioritise across different functions and stakeholders
•Ability to work independently and collaboratively in a team environment.
•Prior experience in supporting evets or administrative functions is preferred

More Information

Location: Kent Ridge Campus

Organization: National Univerity of Singapore

Department : Saw Swee Hock School of Public Health

Job requisition ID : 29375