Executive/ Senior Executive/ Assistant Manager (Contract)

KK Women's & Children's Hospital; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A leading healthcare institution is seeking an administrative support professional for the Psychology and Nutrition & Dietetics Departments. The role involves leading strategic projects, budget management, and compliance audits. Ideal candidates should have a degree, with at least two years of relevant experience in administration and project management, preferably in the healthcare sector, and possess strong communication skills.

Qualifications

• Minimum 2 years of related work experience in administration and project management.
• Proficient in Microsoft Office, knowledge of data visualization and analytics tools is an advantage.
• Excellent communication and strong interpersonal skills.

Responsibilities

• Lead/support strategic projects to enhance patient experience and department productivity.
• Assist in annual budgeting and manpower planning.
• Conduct audits to ensure compliance with accreditation standards.

Skills

Communication

Interpersonal Skills

Adaptability

Proactive Learning

Presentation Skills

Writing Skills

Education

Degree in any discipline

Tools

Microsoft Office

Data Visualization Tools

Data Analytics Tools

Job description

You will provide administrative support to both the Psychology, and Nutrition & Dietetics Departments. You will support the Head of Department of both departments in the development, implementation and monitoring of operational, care transformational and innovation projects to improve processes and enhance service quality.

Specific job responsibilities:

• Leading and/ or support strategic projects within the hospital/ SingHealth to enhance patient experience and/ or safety, improve department productivity, develop new service capabilities, drive value-driven care and/ or support innovation initiatives.
• Contribute to the development and monitoring of department Balance Score Card, key performance indicators and to effectively initiate actions plans when required to fulfil the targets.
• Assist in annual department budgeting, costing exercise for new and re-costing for existing services, as well as in preparing manpower planning paper.
• Support department strategic planning to facilitate the departments’ alignment with the overall strategic directions for both the hospital and SingHealth.
• Participate in the review of relevant systems and processes, to update departments’ policies and procedures/ work instructions.
• Conduct and/ or lead audits to ensure achieve good governance and compliance to organizations’ accreditation standards.
• Work across Allied Health Division and support Division work as assigned, due to dynamic changes in healthcare landscape.

Requirements:

• Degree in any discipline
• Minimum 2 years of related work experience in administration and project management, preferably with prior experience in the healthcare sector. Candidates with longer related work experience may be considered for senior executive or assistant manager designation.
• Proficient in the use of Microsoft Office applications, knowledge of data visualization and data analytics tools will be an advantage.
• Excellent communication and strong interpersonal skills to engage stakeholders at all levels.
• Independent, adaptable to changes, meticulous and pro-active in learning, with the ability to work under tight deadlines.
• Good presentation and writing skills.