Executive/Senior Executive (Administration and Operations)

National University of Singapore; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

Join a renowned academic institution as an Executive/Senior Executive in Administration and Operations. Your role involves managing faculty staff processes, coordinating alumni engagements, and supporting award planning. We're looking for a proactive individual who thrives in dynamic environments and excels in organization and communication.

Qualifications

• 2-4 years of relevant administrative experience, preferably in academia or public sector.
• Experience in people coordination and event planning is advantageous.

Responsibilities

• Support faculty staff lifecycle management including appointments and logistics.
• Plan and execute alumni events and maintain alumni database.
• Assist with coordination of awards and maintain records.

Skills

Organizational skills

Communication skills

Interpersonal skills

People coordination

Solutions-driven approach

Education

Degree holder in any discipline

Job description

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Language View profile Job Description Job Title: Executive/Senior Executive (Administration and Operations) Posting Start Date: 11/06/2025 Job Description:

Job Description

I. Administrative Support and Operations Management on Faculty Staff Lifecycle Management under the full-time, part-time, visiting and adjunct appointment scheme

- Support full-time, part-time, visiting, and adjunct appointments and reappointments, including compiling application materials and coordinating with OHR.
- Coordinate logistics for campus visits (e.g. flights, accommodation, per diem processing), in collaboration with the Search Committee, Head of Department and Admin Lead.
- Gather reference and external review letters for appointments, promotions, and tenure cases.
- Monitor teaching workload and provide administrative support for full-time, part-time, and visiting staff before, during, and after each semester.
- Track and verify monthly teaching hours for part-time staff.
- Ensure timely and accurate responses to queries through established Service Level Agreements.
- Prepare ad-hoc reports as requested by HOD, Deputy Heads, or Admin Lead.

II. Alumni Engagement and Relations

- Plan and execute alumni events such as reunions, lectures, and networking sessions in coordination with Deputy Head (External Relations).
- Serve as the main point of contact for alumni inquiries and maintain an up-to-date alumni database.
- Support meetings and initiatives involving alumni and external stakeholders.
- Monitor on budgets and activities related to alumni relations and development.

III. Award Planning Support

- Assist with the coordination of student and faculty awards, scholarships, and prizes.
- Maintain basic records of award categories, deadlines, and recipients.
- Help prepare nomination materials and track submission timelines.
- Support communication with faculty, students, and relevant departments.
- Provide logistical help for award presentations or announcements.

Qualifications

• Degree holder in any discipline.
• 2-4 years of relevant administrative experience, preferably in an academic or public sector environment.
• Experience in people coordination, event planning, or faculty/staff appointment processes is an advantage.
• Strong organizational, communication, and interpersonal skills.
• People-oriented, proactive, and solutions-driven with a can-do attitude.
• Able to work both independently and collaboratively with internal and external stakeholders.
• Comfortable working in a dynamic, fast-paced environment with the ability to manage multiple tasks and deadlines effectively

We are seeking a dynamic and resourceful individual who is passionate about administration in dealing with people from all walks of life in supporting all programmes of the Department. These duties are spread across the entire academic year in support of the Department. If you thrive in a collaborative environment and possess the necessary qualifications and experience, we encourage you to apply for this exciting opportunity. Join us in shaping the future of education and research at the National University of Singapore.

More Information

Location: Kent Ridge Campus

Organization: College of Design and Engineering

Department : Architecture

Employee Referral Eligible:

Job requisition ID : 29261

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