Executive Secretary (Medical Board)

Singapore General Hospital; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

Singapore General Hospital is seeking an Executive Secretary to provide high-level administrative support to the Chairman of the Medical Board. This role involves managing schedules, coordinating communications, handling financial tasks, and organizing Medical Board events. Applicants should have a degree, strong interpersonal skills, and proficiency in Microsoft Office. A pleasant personality and ability to work under pressure are essential.

Qualifications

• Degree in any discipline is required.
• Experience in a secretarial or executive support role is an advantage.
• Excellent interpersonal skills with confident stakeholder engagement.

Responsibilities

• Manage CMB’s calendar, appointments, meetings and travel arrangements.
• Coordinate communications and liaise with management and external partners.
• Handle financial tasks including budget submission and tracking.

Skills

Interpersonal skills

Communication skills

Organizational skills

Time management

Education

Degree in any discipline

Tools

Microsoft Office

Standard digital tools

Job description

The Executive Secretary will provide high-level administrative support to the Chairman, Medical Board (CMB) at our hospital. Job duties include:

• Manage CMB’s calendar, appointments, meetings and travel arrangements

• Coordinate communications and liaison with senior management, clinicians, and external partners

• Handle and coordinate financial tasks such as submission of budgets, budget tracking, expense management, processing of claims in line with the hospital’s policies

• Track and follow up on outstanding matters with minimal supervision

• Organize and support Medical Board events and functions

Requirements

• Degree in any discipline

• Work experience in a similar secretarial or executive support role is an advantage

• Excellent interpersonal and communications skills

• Confident engagement of stakeholders at all levels, including senior management

• Pleasant personality, professional demeanor, able to work under pressure in a fast-paced environment

• Proficient in Microsoft Office and standard digital tools