Executive, Records Management (Education)

Title: Registrar/Academic Assistant - Teaching & Learning

Working hours: 7.30am to 4.30am

Job Responsibilities:

1. Teaching & Learning Support

   • Assist in managing textbooks and curriculum resources
   • Coordinate with the Director of Teaching & Learning for in-service days and track teacher professional development records
   • Support standardized testing preparation and implementation
   • Ensure course information is updated annually in PowerSchool and Atlas, including reporting standards
   • Complete special projects as assigned by the Director of Teaching & Learning

2. Student Records Management

   • Create, activate, and deactivate student records in PowerSchool, maintaining accurate enrollment data
   • Ensure admission records are complete and properly filed digitally
   • Maintain report cards and transcripts in student files
   • File test scores (e.g. NWEA MAP, PSAT) in a timely manner
   • Distribute student records upon request (e.g. Certificate of Enrollment, report cards, transcripts)
   • Process student withdrawals, completing cumulative files
   • File all required documentation in student records as per policies
   • Assist with data gathering and generating administrative reports
   • Update and maintain current student visa information

3. Other Responsibilities:

   • Participate in weekly devotions and assist with attendance as per scheduled
   • Participate in school community activities
   • Assist the Teaching and Learning Team for day-to-day tasks and events
   • Perform other related duties as required and assigned

Job Requirement:

• Bachelor's degree in any discipline
• Excellent interpersonal skills and team player mentality
• Strong problem-solving, documentation, and organizational abilities with keen attention to detail
• Proficiency in Google Suite products (preferred)
• Experience with PowerSchool (preferred)
• Ability to lift textbooks and navigate stairs
• Availability to travel independently for professional development opportunities locally and internationally