Executive (Property & Fleet)

MUSLIMIN TRUST FUND ASSOCIATION; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

An established organization in Singapore is seeking an Administrative Support role focused on property and transport services. You'll assist with tenant management, property inspections, and vendor coordination. The ideal candidate should have a diploma in relevant fields and 1-2 years of administrative experience. Proficiency in Microsoft Office and strong communication skills are essential. This position includes various benefits such as healthcare coverage and learning opportunities.

Benefits

Meals and Refreshments

Medical and Dental Coverage

Paid Leave

Access to Training and Development Programs

Team Bonding Activities

Qualifications

• At least 1–2 years of administrative experience in property or fleet management.
• Experience in coordinating vendors and handling billing/invoicing.
• Good attention to detail for recordkeeping and inspection tracking.

Responsibilities

• Assist with maintenance admin and property inspections.
• Conduct tenant management tasks including arrears follow-ups.
• Update and coordinate transport schedules.
• Maintain patient transport logs and vehicle records.

Skills

Administrative Support

Vendor Coordination

Tenant Management

Scheduling & Coordination

Attention to Detail

Communication Skills

Education

Diploma and above in Real Estate or Business Administration

Tools

Microsoft Office (Excel, Word)

ApprovalMax

Google Sheets

Job description

Role Overview:

This role supports the day-to-day operations of MTFA’s property and transport services. Key duties include assisting with maintenance admin, tenant follow-ups, property inspections, transport scheduling, record keeping, and vendor coordination. The role also involves handling ad-hoc tasks and supporting the Manager (Properties & Fleet) as needed.

Key Responsibilities:

Property Management

1. Administrative Support

• Assist with the registration of tender’s openings on for matters pertaining to property
• maintenance matters
• Carry out payment transactions pertaining to property maintenance matters on ApprovalMax or other billing platforms.
• Assist Manager on liaison with vendors on matters relating to property repairs or renovation.

2. Property Inspections

• Carry out monthly inspections of properties.
• Maintain property inspection records.

3. Tenant Management

• Conduct scheduled arrears calling every month
• Conduct follow-up calls to tenants in arrears.
• Report to Manager on non-payment of rent.
• Assist with dispatching warning/eviction letters to tenants in breach of Tenancy Agreement.
• Coordinate with stamp duty payment and tenancy agreement signing.

Ihsan Transport

1. Scheduling & Coordination

• Update weekly transport schedules in coordination with clinic dialysis sessions.
• Coordinate driver rosters and shift changes, including carrying out contingency planning instructions by Manager

2. Administrative Support

• Maintain and organize patient transport logs, and vehicle records.
• Track submission and filing of patient and driver indemnity forms.
• Prepare and issue transport service invoices to IKC and/or other relevant entities.
• Track payments and reconcile billing records with patient transport logs.

3. Vendor & Fleet Support

• Assist with vehicle servicing schedules, sourcing for repairs, and renewals applications (e.g., road tax, insurance).
• Maintain a database of third-party transport providers for emergency outsourcing.
• Coordinate vehicle parking arrangements and related administrative matters.

Other Administrative Duties

• Perform admin duties as and when required.
• Undertake ad-hoc special projects.
• Perform any other duties as instructed by the Manager

Qualifications

• Diploma and above (Major in Real Estate, Property/ Facilities Management, Business Administration, or equivalent is preferred)
• At least 1–2 years of administrative experience in property or fleet management is preferred.
• Experience in coordinating vendors, handling billing/invoicing, or tenant management is advantageous.
• Good attention to detail for recordkeeping, inspection tracking, and invoicing.
• Able to communicate effectively with vendors, tenants, and internal stakeholders.
• Proficient in Microsoft Office (Excel, Word) and comfortable with digital tools (e.g., ApprovalMax, Google Sheets, databases).

Attributes

• Strong work ethic and commitment to delivering excellent results
• Strong communication and interpersonal skills
• Proactive and enthusiastic learner, thriving in dynamic environments

Our Benefits:

• Meals and Refreshments: All employees may take meals and refreshments served by the MTFA kitchens.
• Healthcare: Medical and Dental Coverage
• Time Off: Paid leave, including Vacation, Medical, Marriage and Birthday Leave
• Learning Opportunities: Access training and development programs to boost your skills and career.
• Team Fun: Join in on yearly retreats and monthly team bonding activities.

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