Executive (Property & Fleet)

Borr Drilling; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

Borr Drilling is looking for a skilled Administrative Support Assistant to manage day-to-day operations related to property and transport services. The role involves vendor coordination, tenant management, property inspections, and various administrative tasks to ensure efficient property operations. The successful candidate will demonstrate strong communication skills, detail orientation, and proficiency in Microsoft Office and other digital tools.

Benefits

Meals and Refreshments

Medical and Dental Coverage

Paid leave including Vacation, Medical, Marriage, and Birthday Leave

Access to training and development programs

Team bonding activities

Qualifications

• Diploma and above in relevant fields preferred.
• 1–2 years of administrative experience in property or fleet management.
• Experience in coordinating vendors and handling billing/invoicing.

Responsibilities

• Assist with property inspections and maintenance record-keeping.
• Coordinate transport schedules and vendor communications.
• Handle tenant follow-ups and administrative duties as needed.

Skills

Communication

Attention to detail

Vendor coordination

Administrative support

Education

Diploma in Real Estate, Property Management, Business Administration or equivalent

Tools

Microsoft Office

ApprovalMax

Google Sheets

Job description

Role Overview:

This role supports the day-to-day operations of MTFA’s property and transport services. Key duties include assisting with maintenance admin, tenant follow-ups, property inspections, transport scheduling, record keeping, and vendor coordination. The role also involves handling ad-hoc tasks and supporting the Manager (Properties & Fleet) as needed.

Key Responsibilities:

Property Management

1. Administrative Support

• Assist with the registration of tender’s openings on for matters pertaining to property
• maintenance matters
• Carry out payment transactions pertaining to property maintenance matters on ApprovalMax or other billing platforms.
• Assist Manager on liaison with vendors on matters relating to property repairs or renovation.

2. Property Inspections

• Carry out monthly inspections of properties.
• Maintain property inspection records.

3. Tenant Management

• Conduct scheduled arrears calling every month
• Conduct follow-up calls to tenants in arrears.
• Report to Manager on non-payment of rent.
• Assist with dispatching warning/eviction letters to tenants in breach of Tenancy Agreement.
• Coordinate with stamp duty payment and tenancy agreement signing.

Ihsan Transport

1. Scheduling & Coordination

• Update weekly transport schedules in coordination with clinic dialysis sessions.
• Coordinate driver rosters and shift changes, including carrying out contingency planning instructions by Manager

2. Administrative Support

• Maintain and organize patient transport logs, and vehicle records.
• Track submission and filing of patient and driver indemnity forms.
• Prepare and issue transport service invoices to IKC and/or other relevant entities.
• Track payments and reconcile billing records with patient transport logs.

3. Vendor & Fleet Support

• Assist with vehicle servicing schedules, sourcing for repairs, and renewals applications (e.g., road tax, insurance).
• Maintain a database of third-party transport providers for emergency outsourcing.
• Coordinate vehicle parking arrangements and related administrative matters.

Other Administrative Duties

• Perform admin duties as and when required.
• Undertake ad-hoc special projects.
Perform any other duties as instructed by the Manager

Qualifications

• Diploma and above (Major in Real Estate, Property/ Facilities Management, Business Administration, or equivalent is preferred)
• At least 1–2 years of administrative experience in property or fleet management is preferred.
• Experience in coordinating vendors, handling billing/invoicing, or tenant management is advantageous.
• Good attention to detail for recordkeeping, inspection tracking, and invoicing.
• Able to communicate effectively with vendors, tenants, and internal stakeholders.
• Proficient in Microsoft Office (Excel, Word) and comfortable with digital tools (e.g., ApprovalMax, Google Sheets, databases).

Attributes

• Strong work ethic and commitment to delivering excellent results
• Strong communication and interpersonal skills
Proactive and enthusiastic learner, thriving in dynamic environments

Our Benefits:

• Meals and Refreshments : All employees may take meals and refreshments served by the MTFA kitchens.
• Healthcare : Medical and Dental Coverage
• Time Off : Paid leave, including Vacation, Medical, Marriage and Birthday Leave
• Learning Opportunities : Access training and development programs to boost your skills and career.
• Team Fun : Join in on yearly retreats and monthly team bonding activities.

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