Executive (Project Management)

National University of Singapore; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

The Institute of Policy Studies (IPS) at the National University of Singapore is seeking an Executive (Project Management) for its Social Lab. The role coordinates with clients, vendors and freelance interviewers to fulfil project obligations and provide support across projects.

Responsibilities include collaborating with ministries, delivering reports, ensuring data quality, managing interviewers, developing training materials, and coordinating IT deployment of electronic questionnaires to

Qualifications

• Degree or diploma holder; preferred experience in public sector projects.
• Experience in project management is an advantage.
• Experience training full-time, part-time and freelance staff.
• Strong planning and organisational skills with ability to meet tight deadlines.
• Excellent leadership and team motivation capabilities.
• Familiarity with IT systems and software such as SPSS and MS Excel; MS Office a must.
• Experience with data collection, questionnaire design and/or statistical software (SPSS DimensionNet, VBA) is preferred.

Responsibilities

• Collaborating with internal and external stakeholders, including ministries, to ensure successful project delivery.
• Monitoring and delivering required project reports and materials punctually.
• Ensuring quality control of fieldwork operations and data collection.
• Managing interviewers' workload and performance through distribution, coordination, coaching and problem resolution.
• Preparing training materials and conducting training sessions.
• Recruiting interviewers and part-time staff to meet staffing needs and deadlines.
• Liaising with IT to programme, deploy and verify electronic questionnaires and conduct user acceptance testing.
• Working with Quality Control to ensure data accuracy and consistency.
• Developing, implementing and maintaining workflow control systems.
• Managing project progress and coordinating with the admin team for required resources and budgets.

Skills

Project management

Leadership

Planning & organisation

Training

Stakeholder coordination

Attention to detail

Education

Degree or Diploma

Tools

SPSS

MS Excel

MS Office

VBA

Job description

Company description

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job Description

The Institute of Policy Studies (IPS) is an autonomous research institute within National University of Singapore. IPS is seeking to hire an Executive (Project Management) for its Social Lab. The incumbent will coordiate with clients, vendors and free-lance interviewers to fulfil project contractual obligations. This position will primarily provide support to the Social Lab's various projects.

Responsibilities include:

• Collaborating with internal and external stakeholders, including various ministries in Singapore to ensure successful project delivery;
• Monitoring and delivering required project reports and materials punctually;
• Ensuring quality control of fieldwork operations and data collection;
• Managing interviewers' workload and performance through workload distribution, coordination, coaching and problem resolution;
• Preparing training materials and conducting training sessions;
• Recruiting interviewers and part-time staff to meet project staffing needs and deadlines
• Liaising with the IT team to programme, deploy and verify electronic questionnaires and conduct user acceptance testing;
• Working with the Quality Control team to ensure data accuracy and consistency;
• Developing, implementing and maintaining workflow control systems;
• Managing project progress and coordinating with the administrative team to plan required resources to meet deadlines and budgets;

Qualifications

• Degree or diploma holder, preferably with experience in projects commissioned by the public sector;
• Prior experience in project management is an advantage;
• Experience in training of full-time, part-time and freelance staff;
• Strong planning and organisational skills, with the ability to adhere to tight deadlines;
• Excellent leadership and team motivation capabilities;
• Ability to prioritise workload and meet deadlines with attention to detail;Familiarity with IT systems and computer software such as SPSS and MS Excel;
• Proficiency in MS Office applications a must;
• Experience with data collection, questionnaire design and/or statistical software (e.g., SPSS DimensionNet, web programming languages, advanced Excel, VBA) is preferred