Executive Personal Assistant to CEO

SINDCON (SINGAPORE) IOT TECHNOLOGY PTE. LTD.; Singapore; On-site; SGD 80,000 - 120,000; Full time

Job summary

A leading company in IoT technology in Singapore is seeking an Executive Support Professional to act as a strategic extension of the CEO. This role involves overseeing internal operations, facilitating business negotiations, and enhancing communication across various stakeholders. The ideal candidate will have experience in supporting C-level executives, strong operational governance skills, and the ability to navigate complex business interactions.

Qualifications

• Experience in supporting C-level executives with operational and strategic oversight.
• Strong background in stakeholder management and business development.
• Excellent communication skills and discretion in handling sensitive information.

Responsibilities

• Translate CEO's vision into actionable objectives across departments.
• Drive progress on mission-critical initiatives and ensure operational continuity.
• Conduct market research and support business expansion efforts.

Skills

Strategic Planning

Operational Oversight

Stakeholder Management

Market Research

Negotiation Skills

Education

Bachelor's Degree or Higher

Job description

1. Strategic Implementation & Executive Enablement

• Act as a strategic extension of the CEO, translating high-level business visions into actionable objectives across departments.
• Drive progress on mission-critical initiatives by setting milestones, aligning stakeholders, and establishing key performance indicators (KPIs) to measure execution effectiveness.
• Anticipate the CEO’s needs in decision-making by preparing strategic briefs, scenario analyses, and cross-functional alignment reports.

2. Cross-Functional Operational Governance

• Supervise the flow of internal operations on behalf of the CEO to ensure organizational rhythm, operational continuity, and issue resolution at all management layers.
• Identify operational inefficiencies and proactively propose structural or procedural enhancements for executive review.
• Act as a surrogate operator for the CEO in day-to-day management matters, ensuring execution fidelity and time-sensitive responsiveness.

3. Business Development, Market Expansion & External Affairs

• Serve as a liaison in high-level negotiations, partnership engagements, and external stakeholder meetings, ensuring follow-ups are executed with precision.
• Conduct in-depth market research, trend analysis, and competitor benchmarking to support the CEO’s strategic positioning and market entry initiatives.
• Prepare polished materials — including investment decks, partnership proposals, and briefing documents — tailored to external audiences and potential collaborators.

4. Executive Communications & Stakeholder Management

• Act as the CEO’s communications proxy, interpreting and articulating complex ideas to internal teams and external stakeholders with clarity and consistency.
• Manage the flow of information between the CEO and key counterparts, serving as a diplomatic gatekeeper while maintaining accessibility and transparency.
• Synthesize board-level communications, staff messaging, and partnership dialogue into coherent narratives that align with company vision and tone.

5. Administrative Oversight & Executive Support

• Orchestrate and manage the CEO’s daily schedule, ensuring optimal time allocation, priority alignment, and proactive conflict resolution.
• Coordinate logistics for executive travel, offsite meetings, and strategic summits, including itinerary planning, documentation, and real-time support.
• Draft high-quality correspondence, executive summaries, and internal circulars with accuracy, discretion, and a deep understanding of corporate context.

6. Confidential Advisory & Decision Support

• Handle sensitive information with utmost confidentiality and act as a trusted advisor, providing input on matters requiring emotional intelligence, discretion, and executive judgment.
• Serve as a sounding board on personnel matters, business dilemmas, or investor relations by providing well-informed perspectives based on data and insight.
• Represent the CEO in internal or external meetings when required, ensuring continuity of voice, decision-making, and leadership presence.