Executive Personal Assistant

Accela Talent; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

A prominent executive coaching company is seeking an Executive Assistant to support the CEO and manage client interactions seamlessly. This role involves complex scheduling, client meeting coordination, and providing high-level administrative support in a dynamic environment. The ideal candidate will have a meticulous attention to detail, strong communication skills, and a proven ability to work with senior executives. Join a high-performing team that values both client satisfaction and team wellbeing.

Benefits

Opportunity to work with Global 250 executives

Intimate and high-performing team environment

Career growth in a niche brand

Qualifications

• 7+ years of administrative or executive assistant experience, preferably in professional services or luxury hospitality.
• Excellent spoken and written English; based in Singapore and working hybrid.

Responsibilities

• Manage CEO's dynamic calendar, coordinating schedules with global clients.
• Liaise with clients and manage coaching session logistics.
• Draft emails and meeting agendas on behalf of the CEO.

Skills

Organizational skills

Communication

Tactfulness

Attention to detail

Proactivity

Job description

Job Title: Executive Assistant (Client & CEO Support)

Location: Singapore (Hybrid)

Reports To: CEO

About the Company

Our client is a highly reputable, well-established, global provider of executive coaching and keynote speaking services. Known for exceptional customer retention and world-class service delivery. With a leadership team that blends elite academic credentials and deep industry expertise, the company serves top-tier multi-national clients and is looking for an operational leader to help deliver on key strategic initiatives and work closely with the founders as they take the business to the next level of success.

The Role

As our client’s Executive Assistant, you will function as the CEO’s trusted strategic coordinator for our client’s executive client scheduling and communications. You’ll ensure that all client and internal meetings run smoothly, calendars stay impeccably managed, and communications are handled with professionalism and warmth. You will coordinate complex schedules across multiple time zones, organize frequent international travel, prepare for high-stakes meetings, and handle sensitive communications. The role also encompasses supportive operations/HR tasks and occasional personal assistance (0-20%) to enhance the CEO’s overall bandwidth. Above all, the CEO must be able to completely trust you in all these areas. You must exercise impeccable judgment, maintain confidentiality, and hold yourself to the highest standards. You will be her “right hand” in delivering white-glove service quality. This role requires emotional intelligence, meticulousness, and a hospitality-driven mindset suitable for working with senior decision-makers in Fortune 500 and Global 250 companies.

This role is ideal for a highly organized, tactful, and proactive individual who thrives in a fast-paced, detail-driven environment with high expectations for service and discretion.

Key Responsibilities

Complex Scheduling & Calendar Management:

Manage the CEO’s dynamic, ever-changing calendar, including coordinating highly complex scheduling with C-Suite clients and their assistants across global time zones.

Client Meeting Coordination:

Liaise directly with clients’ executive offices to confirm, reschedule, and manage coaching and advisory session logistics, ensuring seamless communication and follow-ups.

Strategic Gatekeeping:

Make critical judgments on inbound requests, protecting the CEO’s focus and ensuring that only the most impactful issues reach his desk.

Internal Team Alignment:

Support the internal team by ensuring all client scheduling, document preparation, process tracking and meeting reminders are communicated within the Team Hub.

Administrative Support:

Use existing templates to draft polished, thoughtful emails, meeting agendas, and client-facing notes on behalf of the CEO.

Anticipating & Managing Changes:

Proactively monitor schedules for conflicts, anticipate adjustments, and communicate changes clearly and promptly to all parties involved.

Issue Resolution:

Handle sensitive client concerns and operational challenges discreetly and decisively, maintaining trust and confidence at all times. Be on top of our “within 24 hours” response rate to address any client inquiries and issues.

Confidentiality & Discretion:

Handle sensitive client and business information with the utmost confidentiality and professionalism. Ensuring all client documents are saved in the appropriate places and have the correct access settings.

Who You Are

Highly Organized:

You have exceptional attention to detail and can manage multiple moving pieces without dropping the ball.

Tactful, Poised & Calm Under Pressure:

You’re comfortable interacting with executive-level professionals and their offices, demonstrating warmth, tact, and discretion at all times. Comfortable in a dynamic environment where priorities shift and time zones collide.

Strong Communicator:

Your written and verbal communication is clear, polished, and professional — especially when crafting client emails and confirming meeting details.

Proactive & Adaptable:

You anticipate scheduling needs before they arise, stay calm under pressure, and quickly adapt to changing priorities.

Detail-Obsessed & Proactive:

A track record of flawless execution, anticipating needs, and adapting swiftly.

Experience:

• At least 7+ years of administrative or executive assistant experience, preferably supporting global senior leaders or working in fast-paced professional services, corporate events, luxury hospitality, or concierge services.
• Singapore-based (working hybrid) with excellent spoken and written English.

Why Join Our Client?

• Work alongside a visionary founder with world-renowned accolades in a purpose-driven coaching business that helps leaders perform at their best and be fulfilled in life.
• Operate at the highest levels of business, engaging directly with Global 250 executives.
• Be part of an intimate, high-performing, fun-loving team where your voice matters, and your work has immediate impact.
• Grow within a niche category-defining brand that prioritizes both client and team wellbeing.

Application Process

To apply, please send your CV and a brief cover letter to [e-mail] highlighting your experience with executive clientele and what draws you to this role.