Executive, Order Management & Process Improvement

Borr Drilling; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A prominent charity organization in Singapore seeks a diligent finance support professional to lead the invoicing process. The ideal candidate will have a diploma in Accounting/Finance, strong Excel skills, and over 5 years of experience in invoicing, contributing to efficient financial operations.

Qualifications

• More than 5 years' experience in invoicing.
• Good understanding of ERP systems.
• Strong Microsoft Excel skills.

Responsibilities

• Lead the Shared Service Team to generate and issue invoices accurately and timely.
• Collaborate with internal stakeholders on reports and customer inquiries.
• Manage clients' admissions and discharge processes.

Skills

Microsoft Excel

Accounting knowledge

Education

Diploma in Accounting/Finance

Certificate in Accounting

Job description

COMPANY DESCRIPTION

MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.

Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.

MINDS is today one of the largest charities in Singapore employing more than 850 staff. With the key focus to expand community-based services, improving the employability of PWIDS, strengthening education, and engendering inclusive community living, MINDS offers a holistic range of services and programmes across the PWIDs' lifespan.

These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit www.minds.org.sg.

RESPONSIBILITIES

• Lead and support the Shared Service Team to generate invoices and ensuring its accuracy, completeness, and issuance on a timely basis.
• Assist Finance with customer account reconciliations for discrepancies.
• Collaborate with internal stakeholders on reports requirement and other related and relevant information in carrying out the job.
• Support departments and external partners by preparing various and ad hoc accounts and reports, muster reports to funding bodies and for audit purposes.
• Serve as primary point of contact for customer inquiries.
• Investigate and resolve questions related to Order to Cash function.
• Keep track of clients who are due for renewal of subsidies, complete required renewal forms for review with Social Workers.
• Manage and update new admission and discharge of clients from Minds punctually to ensure accurate invoicing.
• Prepare reports to internal stakeholders to ensure accuracy and completeness of clients list, funding bodies on a regular basis as required in the funding agreement and external audit purposes.
• Work closely with internal stakeholders on clients' information and ensuring in compliance to regulatory compliance including PDPA.
• Gather data and analyse the effectiveness of current operations, identifying issues and determining financial impact to develop actionable opportunities.
• Lead and assist with centralizing and standardizing workflow processes for good practices with stakeholders suitable in a digital environment.
• Continually review the processes and workflow of all Order to Cash services, management of clients' data and providing recommendations to build internal efficiencies and reduce risk.

QUALIFICATIONS

• Diploma in Accounting/Finance or Certificate in Accounting or other relevant discipline.

OTHER INFORMATION

• More than 5 years' experience in invoicing with good understanding of an ERP system, strong Microsoft Excel skills and basic accounting knowledge.

Please note that your application will be sent to and reviewed by the direct employer - MINDSG LTD