Executive, Operations

Raffles Girls' School; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading educational institution in Singapore seeks a dedicated Facilities Manager to oversee safety, security, and logistical operations within the school. The ideal candidate should have a Diploma in a technical field, along with 3 to 5 years of experience in logistics and facilities management. Responsibilities include managing contractors, conducting inspections, and ensuring compliance with building regulations. A competitive salary package is offered, commensurate with experience.

Benefits

Competitive salary package

Attractive benefits

Qualifications

• 3 to 5 years of experience in logistics, facilities management, safety and emergency planning.
• Good organizing abilities and interpersonal skills.
• Fire Safety Manager certification would be advantageous.

Responsibilities

• Serve as a member of the School’s Emergency Response Group.
• Conduct daily inspections to ensure optimal building condition.
• Translate business requirements into contractual agreements with suppliers.
• Manage and oversee contractors’ performance in operational functions.
• Assist in contract management and procurement processes.

Skills

Logistics management

Facilities management

Interpersonal skills

Communication skills

Knowledge of building regulations

Education

Diploma in any technical field

Tools

Facilities management applications

Infocom Technology

Job description

You will report to the Manager, Operations and be responsible for all delegated duties related to the facilities management, safety and security and logistics support of the school. You will also ensure the safety and security of staff and students on school premises and accountability for use of budget resources within policies and processes set by procurement and finance.

Key Responsibilities

School Safety

• Serve as a member of the School’s Emergency Response Group.
• Support the school in conducting fire/emergency drill exercises as part of the school’s safety and emergency preparedness protocol.
• Build and maintain positive relationships with the school’s staff, students, and visitors and respond to their feedback, and attend to emergencies outside of regular office hours when necessary.

Facilities Management

• Conduct daily inspections to ensure the building remains in optimal and functional condition, addressing issues or providing recommendations to management for corrective actions to be taken.
• Establish routine checks to maintain high standards of cleanliness, car park operations, and overall building upkeep.
• Translate business requirements into clear contractual agreements with suppliers through thorough analysis, tendering processes, and effective negotiation.
• Supervise and drive contractors’ performance in carrying out operational functions such as security, cleaning, landscaping, waste management, event set-up, lifts, carpark operations, building repairs and maintenance, logistics & storage management and fire safety.
• Review and update Standard Operating Procedures (SOPs) for all estate-related functions to ensure operational efficiency and compliance.
• Ensure all building systems and components receive timely servicing in accordance with scheduled maintenance plans and work specifications, with regular reviews for improvements.
• Oversee the progress of building works and construction projects to ensure that projects are in compliance with protocol in terms of cost, quality, timeline and scope, and ensure post-development issues are resolved quickly and efficiently
• Coordinate timely rectification of building defects, working closely with contractors to conduct necessary inspections and tests.
• Conduct regular checks on fire protection systems to verify proper functionality and follow up with corrective measures or recommendations when deficiencies are identified.
• Liaise with internal stakeholders, external vendors, and relevant authorities to facilitate improvement works while ensuring compliance with all regulatory requirements.
• Provide regular updates to stakeholders on the status of defects, maintenance progress, and resolution timelines to ensure transparency and effective communication.

Administration

• Collate data and provide inputs to support the Manager in preparing the annual budget and any ad hoc budget requests.
• Monitor the utilization of both operational and capital expenditure budgets to ensure cost-effectiveness and alignment with approved plans.
• Assist in contract management and procurement processes, maintaining accurate records and documentation related to building operations and service contractors.
• Manage and provide support for the usage of shared facilities and amenities, ensuring proper scheduling, upkeep, and user compliance.

Requirements

• Minimum Diploma in any technical field
• 3 to 5 years of experience in logistics, facilities management, safety and emergency planning
• Good knowledge of Infocom Technology with experience with facilities management applications
• Good knowledge and understanding of the building industry and building regulations
• Good organizing abilities, interpersonal and communications skills
• Fire Safety Manager certification would be an advantage

Be part of the dynamic creative and innovative RGS teaching & learning experience. At the same time, build a meaningful and rewarding career with us.

We offer a competitive and attractive salary package and benefits commensurate with experience.

Interested candidate, please send a detailed resume to: -

The Human Resource Department

Email: [e-mail]

(Only shortlisted candidates will be notified)