Executive Officer (Legal and Office support)

SP Group; Singapore; Hybrid; SGD 100,000 - 125,000; Full time

Job summary

A leading company in energy is seeking an administrative support professional to join their Legal, Compliance, and Corporate Secretarial teams. This role involves diverse tasks from invoice processing to logistical arrangements for meetings, ideal for a proactive individual with administrative experience and strong multitasking skills. Join us for a hybrid work arrangement promoting work-life balance while fostering collaboration within a positive work environment.

Benefits

Hybrid work arrangement

Positive work environment

Qualifications

• 3-4 years of working experience in general administrative management.
• Ability to multitask, prioritize, and execute in a fast-paced environment.
• Proficient in MS Outlook, Sharepoint, and MS Office.

Responsibilities

• Provide day-to-day administrative and logistical support.
• Plan and organise Department activities.
• Assist in onboarding and offboarding of new hires.

Skills

Multitasking

Administrative Management

Collaboration

Education

Diploma or Degree from a reputable institute of higher learning

Tools

MS Outlook

SharePoint

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

What You'll Do:

• Provide all required day-to-day administrative and logistical support for the efficient operation of the Legal, Compliance and Corporate Secretarial teams, including but not limited to:

-Allocating requests for legal assistance to relevant lawyers and opening new files;

-Invoice processing and approvals;

-Assist with the planning, food and beverage arrangements and all logistics requirements for Board and Committee meetings and the Department;

-Requesting for Land Title Searches;

-Preparing and updating the following Dept reports for the Chief Legal Officer;

-Full admin support (including, printing, typing, filing and arranging of meetings) for lawyers, compliance and corporate secretarial team members in the Department; and

-onboarding and offboarding of new hires and exits.

• Plan and organise Department activities

What You'll Need:

• Diploma or Degree from a reputable institute of higher learning
• At least 3 to 4 years of working experience in general administrative management
• Ability to multitask, prioritise and execute in the fast-paced environment
• Proficient in MS Outlook, Sharepoint, and MS office skills, including Microsoft Word, Excel and Powerpoint

What We'll Provide:

• Join us to empower the future of energy
• We offer hybrid work arrangement as we believe in providing work life balance while maintaining rapport at work
• Immerse in a positive work environment that promotes/fosters teamwork and collaboration

We regret to inform that only shortlisted candidates will be notified