Executive Officer (Communications)

SP Group; Singapore; Hybrid; SGD 60,000 - 80,000; Full time

Job summary

A leading company in the energy sector is seeking a member for their Communications team. The role involves project management and brand support, providing administrative assistance, and ensuring efficient team operations. Candidates should have a degree and at least 5 years of relevant experience, showcasing strong organizational and communication skills in a hybrid work environment.

Benefits

Hybrid work arrangement

Positive work environment promoting teamwork

Work-life balance

Qualifications

• At least 5 years of experience in office administration, project management and/or hospitality.
• Strong organizational and time management skills, detail-oriented with the ability to multi-task.
• Ability to produce simple designs with software such as Canva and Adobe is an advantage.

Responsibilities

• Assist in logistics arrangements, vendor liaising, and venue bookings.
• Support brand management efforts and coordinate departmental administrative tasks.
• Manage procurement of items and services, including maintaining records of expenses.

Skills

Project management

Organizational skills

Communication skills

Time management

Teamwork

Education

Degree in a relevant field

Tools

Microsoft Office

Canva

Adobe

Job description

As a member of the Communications team, you will provide key project and brand management support, and be responsible for department administration to ensure efficient day-to-day running of the team’s activities and initiatives, and. The team works closely with all business functions and external partners to position SP as an energy leader in Singapore and the region, employer of choice and caring citizen in the community.

What You'll Do:

1.Project management

• Work closely with team leads on logistics arrangements, including sourcing for and procuring services and items, producing event materials and managing catering and hospitality
• Liaise with vendors to ensure timely and accurate fulfilment of orders
• Coordinate venue bookings and set-up with audio-visual and digital tools running smoothly

2.Brand management support

• Support team members in the implementation of initiatives
• Manage inventory and requests for corporate gifts and apparel
• Produce staff communication materials with templates provided
• Update calendar of events

3.Department administration

• Provide administrative support to head of department and team members, including coordination of diaries and rosters, and organising meetings and appointments and make the necessary logistics arrangements
• Manage procurement of items and services, process invoices and expense claims, and maintain records of expenses
• Maintain filing system and record-keeping of digital and physical documents
• Organise inventory of items, including equipment and stationery, and replenish items as needed
• Manage general correspondence on email and hard-copy, ensuring they are acted on or redirected in a timely and accurate manner
• Travel coordination: management the flight and accommodation bookings and expenses

What You'll Need:

1. Degree in a relevant field
2. At least 5 years of experience in office administration, project management and/or hospitality
3. Proficiency in Microsoft Office suite; ability to produce simple designs with software such as Canva and Adobe would be an advantage
4. Strong organisational and time management skills, detail-oriented with the ability to multi-task
5. Good spoken and written communication skills
6. Work well as a team, and with various internal and external stakeholders

What We’ll Provide:

1. Join us to empower the future of energy.
2. We offer hybrid work arrangement as we believe in providing work life balance while maintaining rapport at work
3. Immerse in a positive work environment that promotes/fosters teamwork and collaboration

Thank you for your interest in SP Group. You will be contacted if you are shortlisted for an interview.