Executive Office Support Specialist

LF Logistics Services Pte Ltd; Singapore; On-site; SGD 46,872 - 69,192; Full time

Job summary

Maersk Contract Logistics is seeking a highly organized Administrative Officer to support the Head of APA and Country Head. You will manage calendars, coordinate meetings, and assist with travel arrangements and expense processing in a fast-paced environment.

Ideal candidates hold a Bachelor’s or Diploma in business or secretarial studies with 1–3 years of experience, strong MS Office skills, and excellent communication and stakeholder engagement abilities.

Qualifications

• Bachelor’s degree or Diploma in Business Administration, Secretarial Studies, or related discipline.
• 1–3 years of experience in administrative, secretarial, or office support roles.
• Experience supporting senior management or executive offices preferred.
• Proficiency with MS Word, Excel, and PowerPoint.
• Familiarity with travel booking platforms and expense systems.

Responsibilities

• Provide day-to-day administrative and secretarial support to executives.
• Manage calendars, schedule meetings, prepare documents and materials.
• Coordinate travel, visas, and logistics for visiting stakeholders.
• Support meeting logistics, agendas, minutes, and event coordination.
• Handle expense claims, reimbursements, and invoice processing.
• Coordinate with facilities, IT, finance, HR and other teams as needed.

Skills

Organisational skills

Time management

Multitasking

Communication skills

Stakeholder engagement

Discretion

Education

Bachelor’s or Diploma in Business Administration/Secretarial Studies

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Travel booking platforms

Expense systems

Collaboration tools

Job description

Maersk Contract Logistics is seeking a highly organized Administrative Officer to support the Head of APA and Country Head. You will manage calendars, coordinate meetings, and assist with travel arrangements and expense processing in a fast-paced environment.

Ideal candidates hold a Bachelor’s or Diploma in business or secretarial studies with 1–3 years of experience, strong MS Office skills, and excellent communication and stakeholder engagement abilities.