Executive (Lab Support) - Blood Supply Management Division

Health Sciences Authority; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A national health regulatory body in Singapore is seeking an administrative support member for its Blood Services Group. Responsibilities include managing lab operations, patient transfusion records, and performance statistics. The ideal candidate should be proficient in Excel, detail-oriented, and able to work under pressure. Training will be provided for successful applicants.

Qualifications

• Experience in an administrative role is advantageous.
• On-the-job training will be provided.

Responsibilities

• Provide administrative support to ensure smooth daily operations.
• Assist in managing patient transfusion records.
• Perform filing and retrieval of laboratory records.
• Handle collection and dispatch of mails/reports.
• Support the updating of blood collection statistics.

Skills

Proficient in using Excel

Meticulous with attention to detail

Ability to multi-task under pressure

Job description

What the role is:

We are looking for an individual to be part of the Blood Services Group, Blood Supply Management Division (BSM). The appointee for this position will provide administrative and clerical support to laboratories in BSM.

What you will be working on:

• Provide administrative support to the testing, processing, and inventory labs in BSM to ensure smooth daily operations of the blood supply functions
• Assist Inventory Supervisor in the daily management and update of patient transfusion records. This includes the daily collation of patient transfusion records from hospitals, perform timely and accurate electronic upload and/ or manual data entry of patients’ record into the blood bank computer system.
• Perform filing and retrieval of records in BSM labs to ensure tidiness of laboratory areas and traceability of records when needed. Support BSM laboratories records management in accordance with accreditation standards.
• Collection and despatch of mails and/or laboratory test reports to ensure timely receipt of mails/reports by BSM labs and clients
• Provide support to BSM managers in the collation and update of blood collection and laboratory performance statistics for key performance reporting
• Assist BSM managers in coordination and communications with internal stakeholders (Blood Service Support and HSA Corporate Services) to maintain smooth administrative functions in BSM laboratories

What we are looking for:

• Proficient in using computer and software, e.g. Excel to perform administrative or data entry work
• Meticulous individual with an eye for detail
• Able to multi-task and work efficiently under pressure
• Individuals with working experience in an administrative role would have an added advantage
• On the job training will be provided

Shortlisted candidates would be contacted within 30 days from the closing date of the advertisement. We regret that only shortlisted candidates would be notified.

About Health Sciences Authority

The Health Sciences Authority (HSA) applies medical, pharmaceutical and scientific expertise through its three professional groups, Health Products Regulation, Blood Services and Applied Sciences, to protect and advance national health and safety. HSA is a multidisciplinary authority. It serves as the national regulator for health products, ensuring they are wisely regulated to meet standards of safety, quality and efficacy. As the national blood service, it is responsible for providing a safe and adequate blood supply. It also applies specialised scientific, forensic, investigative and analytical capabilities in serving the administration of justice.For more details, visit http://www.hsa.gov.sg/.For more updates on public health and safety matters, follow us on Twitter at www.twitter.com/HSAsg and LinkedIn at https://sg.linkedin.com/company/health-sciences-authority.