EXECUTIVE, HUMAN RESOURCES & ADMINISTRATION (6 Month Contract)

HYPERSCAL SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading logistics company in Singapore is seeking an Executive of Human Resources & Administration to manage HR operations and administrative tasks. Responsibilities include data management, recruitment, and employee engagement activities. The ideal candidate has a diploma in Business Administration with at least 2 years of experience. Proficient use of Microsoft Office tools and good communication skills are essential. Apply now to join a dynamic team dedicated to seamless operation and improvement.

Qualifications

• Minimum Diploma in Business Administration or related discipline.
• At least 2 years of working experience in a relevant field.
• Knowledge of common HR practices and Employment Act.

Responsibilities

• Maintain employee data and ensure HRIS and payroll system integrity.
• Coordinate local end-to-end recruitment processes.
• Support Employee Engagement activities and HR projects.

Skills

HR data management

Recruitment

Communication

Multi-tasking

Attention to detail

Education

Diploma in Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

COMPANY DESCRIPTION

Founded in 1970, Mediterranean Shipping Company (MSC), S.A of Geneva, Switzerland, is one of the world's leading container shipping lines. We are a privately-owned global organization operating a network of over 675 offices in 155 countries, employing a team of over 200,000 dedicated individuals. We have an established fleet of 900 container vessels with an intake capacity of circa 27 million TEU carried annually. Our global sailing schedules cover 300 routes, calling at 520 ports, allowing us to deliver our clients' cargo almost anywhere in the world.

Operating as independent national carriers, with sea freight offering complemented by our integrated warehousing and haulage services, we offer customers a true door-to-door and global service with unrivalled local knowledge. Trained and experienced experts for our full range of services, including reefer, out-of-gauge, breakbulk and each of our trade services, gives us the ability to uphold the personal service we're globally recognized for, offering customers peace-of-mind that we will be on-hand to help whenever we are needed.

An opportunity is now available for a career-minded individual to join us in MSC South East Asia (Singapore) Pte Ltd, as Executive, Human Resources & Administration.

RESPONSIBILITIES

We Offer

You will embark on a great journey with excellent career development opportunities in a global organization. As Executive, Human Resources & Administration you will join a dynamic team responsible for executing administration activities, ensuring the seamless operation of daily business requirements within the organisation.

Key Responsibilities

You will be responsible for the day-to-day Human Resources & Administration operational activities, your key responsibilities include:

Human Resources

• Maintain HR related and employee related data in HRIS and Payroll System to ensure high data integrity in systems;
• Maintain accurate employee's hardcopy and electronic personnel files to ensure data integrity in HRIS system by hiring and terminating employees and updating job changes when necessary;
• Prepare HR statistics and employee data reports, providing analysis on variances and updates for reporting and consolidation of data to Senior Management;
• Responsible for local end-to-end recruitment, from placement of job advertisement, to interviewing and final shortlisting process with hiring manager, primarily for Senior Executive level positions and below;
• Provide onboarding training and guidance to local end users on usage of Global and Local HRIS system such as Employee Self Service and/or Manager Self Service modules;
• Provide HR administrative support, including work pass applications and renewals, government claims (such as Maternity, Childcare, Paternity and NS claims), submission of quarterly labor market survey and preparing employment agreements and related letters;
• Handle and manage employees' data for insurance benefits, including inception of new hires and termination of resignees with appointed insurance broker;
• Handles the full training administration, including scheduling of courses, facilitation of traning courses and examinations, maintaining of training records in local HRIS System and submission for Skillsfuture training grants;
• Collates training evaluations and assists in the preparation of training reports and statistics;
• Support in Talent Management initiatives as required, including internship programs;
• Support Employee Engagement activities such as execution of communication plans, social & recreation activities, as well as corporate social responsibilities programs;
• Undertake and perform any HR Projects as and when assigned.

Administration

• Coordinate business travel related arrangements, including:
  • Coordinates with employees and travel agencies on flight bookings to overseas;
  • Coordinates with other MSC's offices on employees' hotel's bookings in Singapore;
  • Maintain all travel bookings in updating weekly leave records;
• Serve as a backup as Receptionist to perform front desk duties including attending to incoming calls, receiving walk-in customers and vendors, tracking and distributing daily incoming and outgoing mails and courier services and maintaining daily courier log;
• Undertake and perform any administrative duties as and when assigned.

QUALIFICATIONS

Who We Are Looking For

• Minimum Diploma in Business Administration or any other related discipline;
• At least 2 years of working experience in the related field;
• Knowledgeable in common HR practices and Employment Act;
• Proficient in Microsoft Word, Excel, Outlook;
• Good communication in English, both written and verbal;
• Good teamwork;
• Ability to multi-task;
• Organised and able to meet deadlines;
• Process oriented;
• Attention to detail.

OTHER INFORMATION

If you are up for the challenge, you could be our new colleague!

Please send updated CV by clicking on the Apply Now button.

Kindly indicate your current availability period, current salary & expected salary when you submit your application

Please note that your application will be sent to and reviewed by the direct employer - Mediterranean Shipping Company South East Asia (Singapore) Pte Ltd