Executive (Human Resource)

NATIONAL INSTITUTE OF EARLY CHILDHOOD DEVELOPMENT; Singapore; Hybrid; SGD 60,000 - 80,000; Full time

Job summary

An educational institution in Singapore is seeking an experienced HR administrator to manage payroll, benefits, and employee lifecycle processes. Ideal candidates will have at least 5 years of HR experience with a strong knowledge of Singapore's employment laws. The role offers flexible hybrid work arrangements, professional development opportunities, and a comprehensive benefits package.

Benefits

Flexible Hybrid Work Arrangement

Learning & Professional Development

Comprehensive Benefits Package

Qualifications

• Minimum of 5 years of relevant experience in HR administration.
• Strong understanding of Singapore's employment laws.
• Ability to handle sensitive information with discretion.

Responsibilities

• Process monthly payroll accurately for all employees.
• Administer employee benefits programs.
• Manage employee onboarding and offboarding processes.

Skills

HR administration

Payroll processing

Employment laws knowledge

Time management

Communication skills

Education

Diploma in Human Resources Management or related field

Tools

HR Information Systems (HRIS)

Microsoft Office Suite (Word, Excel, PowerPoint)

Job description

Job Responsibilities

Payroll & Benefits Administration

• Process monthly payroll accurately and in a timely manner for all employees (full-time, part-time, adjunct faculty), ensuring compliance with company policies and statutory requirements (e.g., CPF contributions, income tax/IR8A, SDL, NS make-up pay).
• Administer employee benefits programs, including but not limited to leave entitlements, medical & dental, any other government related claims administration such as NS Make-Up pay, Government Paid leaves.
• Manage and update employee master & leave records, ensuring accurate tracking and reporting.
• Conduct payroll reconciliation and generate relevant payroll reports for internal and external stakeholders.
• Assist in responding to payroll and benefits-related queries from employees.

Employee Lifecycle Support

• Manage and coordinate the full employee onboarding process for both full time and adjunct employees, ensuring all necessary documentation is completed, new hires are integrated smoothly, and relevant information is communicated.
• Oversee the offboarding and exit processes for both full time and adjunct employees, including resignation acknowledgment, final settlement calculations, cessation of benefits, exit interviews, and all related documentation.
• Provide support for the contract renewal of Adjunct Faculty and engagement with Adjunct Faculty.

General HR Administration

• Prepare and issue various HR-related letters, including employment offers, confirmation letters, promotion letters, secondment letters, and certification letters.
• Maintain accurate and up-to-date employee records (both physical and digital) in the HR Information System (HRIS), ensuring data integrity.
• Assist in the drafting, review, and implementation of HR policies and procedures to ensure alignment with best practices and legal compliance.
• Support HR audit processes by preparing necessary documentation, reports and implementation of action plans.
• Contribute to HR reporting and data analysis, compiling information to support HR metrics and strategic decision-making.
• Ensure full compliance with local labor laws and regulations, particularly the Employment Act in Singapore.

Job Requirements

• Minimum Diploma in Human Resources Management, Business Administration, or a related field.
• Minimum of 5 years of relevant experience in HR administration, with a strong focus on payroll processing and benefits.
• Strong understanding of Singapore's employment laws and statutory requirements (e.g., CPF, Income Tax, Employment Act).
• Ability to handle sensitive and confidential information with discretion.
• Positive with a “can do” attitude, meticulous and detailed oriented demonstrating accuracy and thoroughness in all tasks.
• Strong organisational and time management skills, with the ability to manage multiple priorities effectively.
• Good communication (written and verbal) and collaborates effectively with colleagues.
• Proficiency in using HR Information Systems (HRIS) and payroll software and Microsoft Office Suite (Word, Excel, PowerPoint).

Perks & Benefits:

• Flexible Hybrid Work Arrangement
• Learning & Professional Development
• Comprehensive Benefits Package such as attractive leaves schemes, flexible benefits, dental coverage etc.

Note: All new hires will be offered a two-year contract in the first instance. Contract renewal and emplacement on permanent appointment will be subject to continuous good performance.

We regret to inform that only shortlisted candidates will be notified.