Executive, HR Payroll

NTUC FIRST CAMPUS LIMITED; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in early childhood education is seeking a Payroll Processor to manage payroll functions and ensure compliance with statutory regulations. The ideal candidate will have a background in HR or finance, extensive payroll experience, and strong organizational skills to support a dynamic team in a fast-paced environment. This role offers a chance to streamline processes and implement digital solutions to enhance efficiency while addressing employees' payroll inquiries professionally.

Qualifications

• 2-4 years of payroll experience required for diploma holders.
• Experience in a local setting with more than 1,000 headcount is a bonus.
• Experience collaborating with outsourced payroll providers is also a bonus.

Responsibilities

• Process monthly payroll for all employee categories and ensure accuracy.
• Ensure compliance with statutory requirements like CPF and income tax.
• Maintain payroll records and manage employee benefits and claims.

Skills

Attention to detail

Strong organizational skills

Good communication skills

Ability to handle confidential information

Proficiency in Microsoft Office

Education

Bachelor’s degree or Diploma in Human Resources, Accounting, Finance, Business Administration or related discipline

Tools

Payroll software

HRIS (e.g., Workday, ADP, SAP)

Job description

Payroll Processing

• Process monthly payroll for employees, including full-time, part-time, and contract staff, ensuring accuracy and timeliness
• Calculate salaries, overtime, allowances, bonuses, and deductions in compliance with company policies and statutory regulations including employees who are departing the organization

Statutory Compliance

• Ensure compliance with statutory requirements, such as CPF contributions, income tax (IRAS), SDL, and other mandatory deductions
• Prepare and submit statutory filings, including IR8A, IR21, and other government reports as required
• Stay updated on employment laws, tax regulations, and statutory requirements to ensure payroll compliance

Employee Data, Benefits and Claims Management

• Maintain employee payroll records and data in HR and payroll systems including administration of benefits and claims
• Administer and process claims for government subsidies and grants, such as maternity leave reimbursements, childcare leave subsidies, NS claims, and other applicable schemes

System Maintenance

• Support the Payroll Manager in managing the Payroll, Benefits and Claims system, ensuring functionality and accuracy
• Support system upgrades and troubleshooting in coordination with IT, HRIS or support vendors

Process Improvement and Digitalization

• Identify opportunities to streamline payroll processes and improve efficiency
• Review and ensure Standard Operating Procedures (SOP) are updated
• Support the implementation of related tools and technologies to support process improvement

Employee Support and Query Resolutio

• Address employee inquiries related to payroll, such as salary calculations, tax deductions, and benefits
• Investigate and resolve payroll discrepancies promptly

Collaboration and Reporting

• Work closely with other HR functions to ensure accurate processing of employee benefits, leaves, and other entitlements
• Collaborate with the finance team to reconcile payroll accounts and support audits
• Generate payroll reports and summaries for management and audit purposes

Requirements:

Education

• Bachelor’s degree or Diploma in Human Resources, Accounting, Finance, Business Administration, or a related discipline, with a requirement of 2-4 years of payroll experience for diploma holders

Skills and Attributes

• Familiarity with payroll software and HRIS (e.g., Workday, ADP, SAP, or equivalent)
• Strong knowledge of employment laws, tax regulations, and statutory compliance requirements
• Proficiency in Microsoft Office or Google Workspace, particularly Excel or Google Sheets
• Attention to detail and accuracy
• Strong organizational and time management skills, able to manage tight deadlines in a fast-paced environment
• Good communication and interpersonal skills; capable of articulating payroll matters to various stakeholders
• Ability to handle confidential information with integrity and discretion
• Ability to identify and resolve payroll discrepancies or issues independently
• Flexible and adaptable to evolving business needs, technology and regulatory changes

OTHER SKILLS & KNOWLEDGE (BONUS TO HAVE)

• Experience in a local setting with more than 1,000 headcount
• Experience in collaborating with outsourced payroll providers