Executive, HR (Employee Services)

PAP Community Foundation; Singapore; On-site; SGD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated HR Administrator who will play a vital role in managing HR compliance tasks, employee support, and HRIS administration. This position involves ensuring proper documentation of employee movements, providing guidance on HR matters, and assisting in policy development. The ideal candidate will possess a diploma or bachelor’s degree in HRM, along with at least two years of relevant experience. If you are detail-oriented, resourceful, and have strong communication skills, this opportunity is perfect for you to contribute to a dynamic team and make a meaningful impact in the organization.

Qualifications

• Minimally Diploma / Bachelor Degree in HRM or equivalent required.
• Two years of experience in HR roles is necessary.

Responsibilities

• Ensure proper documentation of employee movement and changes to employment terms.
• Provide support and advice to employees on HR matters.
• Assist in the development and implementation of HR policies.

Skills

Good knowledge of employment laws

Good communication skills

Interpersonal skills

Resourcefulness

Organizational skills

Attention to detail

Ability to work independently

Multi-tasking

Education

Diploma in HRM

Bachelor Degree in HRM

Tools

HRMS

Job description

Key Responsibilities:

(A) Compliance-oriented HR Admin Tasks
• Ensure eligible employees go through confirmation of appointment process with their superiors and issue confirmation/extension of probation letters to them.
• Ensure proper documentation of employee movement or changes to terms of employment such as transfer, re-designation, re-deployment, salary adjustment, conversion of type of employment, etc.
• Follow-up on renewal of contracts for short-term hires and employees on retirement & re-employment contracts.
• Perform salary benchmarking and propose salary adjustment to Executive Principals/District Heads in accordance with HR Pay policies.
• Assist in administration of compensation and benefits programmes where necessary.
• Maintain employees’ personnel files and records in electronic form.
• Conduct HR audit checks at centre as and when required.

(B) Employee Support
• Provide support and advice to employees on various HR matters such as leave, claims, compensation, benefits, performance management, etc and resolve the issues accordingly.
• Provide counseling to staff to address their grievances and/or disciplinary issues where necessary.
• Provide assistance to line managers in employee grievance handling and disciplinary cases.

(C) HRIS – Leave and Claims Matters Administration
• Set-up employee’s leave entitlement in system.
• Resolve employee’s leave entitlement and claims issues in HRMS.

(D) Others
• Assist in development and implementation of HR policies.
• Conduct employee briefing for staff who are affected by centre consolidation and conversion.
• Conduct employee exit interview as and when necessary.
• Liaise with external agencies as and when necessary.
• Preparation of reports as and when required.
• Any other projects or tasks assigned by the management.

Job Holder Requirements:

• Qualification: Minimally Diploma / Bachelor Degree in HRM or equivalent
• Experience: Two (2) years
• Other Knowledge & Skills and Attributes:
- Good knowledge of employment laws and prevailing HR practices.
- Good communication & interpersonal skills.
- A hands-on person who is resourceful, well-organized and meticulous with an eye for detail and able to meet tight deadlines.
- Able to work independently and proficient in multi-tasking.

Please send your resume to [e-mail] indicating current and expected salary.

We regret to inform that only shortlisted candidates will be notified.

Note: In compliance with Personal Data Protection guidelines, we do not require indication of your NRIC or Foreign Identification numbers in your CV/Job Application Form. Your CV and/or Job Application will be retained for a period of 1 year, and we will respectfully destroy these documents thereafter (in the event your job application is unsuccessful).