Executive, HR & Admin Department

PERTAPIS Education and Welfare Centre; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A community service organization in Singapore is seeking an HR & Admin Support professional to assist in payroll processing and HR administrative tasks. Responsibilities include handling staff claims, preparing statutory submissions, and supporting team-building activities. The ideal candidate has a diploma or degree in HR or Business Management and at least 1 year of relevant experience.

Qualifications

• 1 year experience in the relevant field.
• Familiar with HRM systems.
• Strong interpersonal skills.

Responsibilities

• Support HR & Admin Manager with compensation and benefits processes.
• Process monthly payroll administration and related matters.
• Handle staff enquiries pertaining to claims and payroll.

Skills

Interpersonal skills

Verbal communication

Written communication

Coordination

Education

Diploma / Degree in Human Resource or Business Management/Administration

Tools

HRM systems

Job description

This role supports the HR & Admin Manager in administering the company's full spectrum of compensation and benefits processes. This includes administrative support for staff trainings, organisational insurances, claims and survey submissions to government or related agencies, plan staff bonding sessions and liaising with agencies on any Human Resource requirements.

• Job Functions:
• Processing of monthly payroll administration or any related matters for the entire manpower headcount (ie; data entry, obtain centre rosters to tabulate allowances, OT or claims, payslips, reconciliation, tabulate unconsumed leave etc)
• Prepare IR8A and submit to IRAS (AIS)
• Monitor payroll deadlines and ensure timely delivery
• Handle general enquiries pertaining to claims and payroll matters from staff
• Final settlement administrative matters related to staff off-boarding
• Perform online submission of statutory claims (eg. government-paid maternity leave / childcare leave claims/IR21, NS, WICA claims) and attend to any related enquiries.
• Liaise with organisations on matters relating to claims (ie; NCSS, SUSS – Career Conversion Programmes)
• Process the organisation insurance administration and claims inclusive of attending to enquiries (ie; All Risks, Fire, Public Liability, etc)
• Prepare and submit government bodies and statutory board related surveys (ie; MOM, MSF, NCSS etc)
• Generate performance appraisal forms or related documentations (ie; annual, confirmation, promotion)
• Administrative tasks related to Staff Medical Coverages
• Source for suitable staff benefits (ie; corporate discounts etc) within the allocated budget
• Manage the staff gift/hamper administrative matters (ie; Get Well Soon, Bereavement etc)
• Assist in planning team building activities and staff engagement sessions for the organisation
• Provide administrative support for staff training requirements including keeping track of all documentations
• Assist in recruitment matters such as on-boarding and off-boarding (as and when required)
• Knowledge on employment legislation and closely monitor changes for any related updates
• Ensure proper filing and up-to-date documentation for record and reference purposes
• Assist and support any HR & Admin related matters by the Management
• Candidate Requirements
• Diploma / Degree in Human Resource or Business Management/Administration
• 1 year experience in the relevant field
• Familiar with HRM systems
• Good interpersonal, verbal and written communication skills
• Ability to coordinate and work as a part of the team
• Working Hours
  
  

5 days work week

Monday to Friday - 9am to 6pm

• Work Location
  
  

1 Joo Chiat Complex

• Disclamer: Only shortlisted candidates will be contacted.