Executive, HR & Admin

Join to apply for the Executive, HR & Admin role at Carlsberg Group.

Responsible for providing effective and efficient HR and administrative support to the respective stakeholders.

WHAT WILL YOU BE DOING?

• Answer occasional incoming calls professionally and connect to the respective stakeholders.
• Attend to guests/visitors and direct them to the respective hosts where necessary.
• Maintain a neat and tidy reception area for a professional and comfortable general office space.

Travel & Meeting Arrangement

• Work with the third-party service provider to make flights, transportation, and accommodation arrangements in accordance with the company’s policy.
• Support and coordinate meeting arrangements for office and its visitors.

Office Management

• Manage the third-party service provider of office cleaning and maintenance to ensure delivery of satisfactory services according to Service Level Agreement.
• Coordinate courier/despatch services and distribute incoming mails/documents (if any).
• Manage office pantry and office storage space.
• Plan and bring to life office festive decorations.

Stationery Management

• Ensure sufficient stock level for printed forms, letterhead, envelopes, photocopy paper, and replenish them as required.
• Coordinate and order company business cards for employees.
• Consolidate stationery requests for HR department and order monthly.

Tenancy & License Renewal (yearly)

• Renewal of admin building or business-related licenses and tenancy agreements.

Sponsorships & Donations

• Record all Gifts and Entertainment Declarations in the company’s register as per policy.
• Coordinate sponsorships given to external associations/charities.

Department Coordinator

• Provide administrative support which includes checking of claims, updating organisational chart, business cards, ID tag, and processing purchase orders to the department.

Admin Budget

• Work with HR Operations team to review Admin budget on a quarterly basis.
• Admin budget includes HR expenses, office facilities expenses, stationery, postage, courier, etc.
• Monitor quarterly expenses to ensure the utilisation is within budget.

HR Support

• Work with line managers in assigning and preparing work desks for new joiners/exits.
• Prepare and issue new hire orientation gift pack.
• Support application of work permits.
• Track compliance training status and drive for completion.
• Work closely with company Recreation Club in running engagement activities.
• Coordinate monthly staff welfare (free products) and weekly fruits day.
• Support some internal employee communications.
• Assist in planning Annual Health & Safety Day for all employees.
• Support employee health and safety-related matters.

• Provide other support as needed.
• Assume responsibility for any ad-hoc tasks as directed.
• Collaborate with other internal and external resources as appropriate.

ARE YOU THE ONE?

• At least 1 to 3 years of relevant working experience in administrative duties.
• Candidates without experience are welcome to apply.
• Diploma in Business Studies/Administration/Management, Secretarial or equivalent.
• Good command of written and spoken English.
• We seek Mandarin-speaking candidates who are required to serve Mandarin-speaking clients.
• Mature, independent and results-oriented.
• Good in MS Word, Excel, and Outlook.
• Possess strong organisation skills and meticulous.
• Pleasant personality with good interpersonal and communication skills.

WHERE YOU WILL BE WORKING?

18 Ah Hood Road #07-51 Hiap Hoe Building At Zhongshan Park, Singapore 329983.

WHAT TYPE OF EMPLOYMENT?

Permanent Employment.

WHAT IS THE WORKING HOUR?

Monday - Friday 8:30am - 5:30pm / Flexible Work Arrangement.

We regret to inform only shortlisted candidates will be notified.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Human Resources
• Industries: Food and Beverage Services