Executive, Healthcare (Admin Operations & Secretarial)

JOBSTUDIO PTE LTD; Singapore; On-site; SGD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a proactive and resourceful administrative professional to support the Head of Department. This role involves managing calendars, coordinating events, and providing comprehensive administrative support within a dynamic healthcare environment. You will liaise with stakeholders, ensure effective communication, and uphold policy compliance. If you are detail-oriented and thrive in fast-paced settings, this opportunity offers a chance to make a significant impact while developing your career in a supportive team. Join a forward-thinking organization that values your contributions and fosters professional growth.

Qualifications

• 2-5 years of experience in administrative roles.
• Experience in event coordination or project support within healthcare is a plus.

Responsibilities

• Manage HOD’s calendar and departmental communications.
• Coordinate conference travel logistics and oversee IT asset procurement.

Skills

Organisational Skills

Multitasking

Communication Skills

Interpersonal Skills

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Education

Diploma in Business Administration

Degree in Business or related studies

Job description

What you'll be doing

• Manage HOD’s calendar, schedule meetings, and handle departmental communications

• Provide comprehensive admin support including claims, leave, on-call roster, clinician onboarding, and training records

• Coordinate conference travel logistics, monitor departmental funds, and oversee IT asset and procurement matters

• Serve as point-of-contact for internal/ external queries, maintain departmental email accounts, and ensure timely dissemination of info

• Support clinical fellowships, staff welfare events, recruitment, and MOPEX/ TPM/ exam matters

• Liaise with senior stakeholders, draft communications for events, and uphold policy compliance for document submissions

• Perform any other duties assigned by the HOD or supervisor

What we're looking for

• Diploma level and above in Business Administration/ Business or related studies

• 2 - 5 years of experience in similar positions

• Experience in event coordination or project support within healthcare is an advantage

• Strong organisational and multitasking skills with keen attention to detail

• Excellent communication and interpersonal skills to work with stakeholders across all levels

• Proficient in Microsoft Office tools (Word, Excel, PowerPoint, Outlook)

• Able to manage confidential information with professionalism and discretion

• Resourceful, proactive, and able to work independently in a fast-paced environment

Interested applicants, kindly furnish us with your detailed resume in MS Words format and click "Apply Now" button

We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities

“Jobstudio will not solict any money, request to use your bank account for business or request you to transfer any monies to any parties, please be aware of scams impersonating Jobstudio and our employees, you may call our office directly at 64221390 for verification. We will not be liable for loss arising from scams.”

JOBSTUDIO PTE LTD

EA License No: 10C4754

EA Personnel: Choong Yi Han

EA Personnel Reg No: R2196526