Executive, Finance Services

VITAL; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

VITAL recrute un Executive pour son équipe des Services Financiers. Le candidat aura la responsabilité de gérer les transactions de comptes, d'émettre des factures et de veiller à la conformité des procédures. Nous recherchons des personnes passionnées par la transformation des services aux citoyens et offrant une formation continue en analyse de données et d'autres domaines innovants. Rejoignez-nous pour façonner l'avenir des services publics à Singapour.

Qualifications

• Prévoir 2 ans d'expérience en comptabilité ou finance, ou attitude positive avec volonté d'apprendre.
• Compétences analytiques et jugement solide.
• Capacité à travailler sous pression et à respecter les délais.

Responsibilities

• Gérer les transactions de comptes fournisseurs et émettre des factures.
• Préparer des rapports de fin de mois et d'année.
• Agir en point de contact pour les agences clientes pour résoudre les problèmes opérationnels.

Skills

Analyse

Service à la clientèle

Compétences en communication

Attention aux détails

Gestion des parties prenantes

Pensée logique

Compétences informatiques

Education

Études en Comptabilité, Finance ou Administration des affaires

Tools

Microsoft Office

PowerBI

Tableau

SAP

Workday

Job description

What the role is:

We are seeking a highly motivated Executive to join our Finance Services team. As a key member of our organisation, you will be responsible for managing and administering Finance Services for our service partners.

What you will be working on:

- Execute daily Accounts Payable transactions independently, such as creating vendor records and processing payments accurately by verifying against supporting documents, and seeking clarifications from Client Agencies when required.
- Issue billings to external parties on behalf of client agencies and monitor the receipt of monies regularly, including preparing aging reports. Follow up promptly with Reminder and Late Payment Interest (LPI) Letters if necessary.
- Account for monies received by creating deposit records in the Finance System and investigate discrepancies.
- Understand different account codes/cost centres and accounting treatments to ensure transactions are posted correctly. Clarify with Client Agencies and post re-class journals if needed.
- Perform Accounts Payable, Accounts Receivable, General Ledger reporting and reconciliation, including month-end and year-end closing. Prepare audit schedules and confirmations for financial year-end.
- File withholding tax for foreign supplier invoices and GST Returns via IRAS portal, making adjustments where necessary.
- Prioritize and monitor outstanding transactions using reports and dashboards; work with team leads to ensure timely and accurate processing.
- Ensure compliance with IMs, SOPs, Training Manuals, Finance Circulars, etc., before processing transactions.
- Act as the first point of contact for Client Agencies to resolve operational matters and assist with queries within service standards.
- Seek assistance from AGD Helpdesk for system issues that cannot be resolved internally.
- Prepare supporting documents and support internal and external audits.
- Conduct reviews of work processes and systems, recommending improvements for efficiency.
- Provide UAT support for system enhancements.
- Perform other ad-hoc projects or tasks assigned by supervisors.

What we are looking for:

We seek individuals passionate about transforming Corporate Services for the Public Service. To succeed, you should have:
- Preferably 2 years of Accounts or Finance experience; candidates without experience but with a good attitude and willingness to learn are welcome.
- Studies in Accountancy, Finance, or Business Administration.
- Strong judgment and analytical skills.
- Good attention to detail.
- Ability to work under pressure and meet deadlines.
- Effective communication and presentation skills.
- Ability to work independently and in a team.
- Stakeholder management and customer service skills.
- Logical and critical thinking.
- Numerical aptitude.
- IT skills, including proficiency in Microsoft Office and familiarity with RPA, data analytics, AI, and tools like Access, Macros, Power Query, VBA, Tableau, PowerBI, which are advantageous.
- Knowledge of HR/Payroll software (Excelity Payroll, Workday, SAP) is advantageous.
Note: Please provide your resume/CV in PDF format without bookmarks. Only shortlisted candidates will be notified.

About VITAL

Join VITAL, a department under the Ministry of Finance, transforming corporate services in Singapore's Public Service. We serve over 100,000 public officers and 100 government agencies, leading innovation in HR, Payroll, Finance, Procurement, and more. As the Robotics & Automation Lead, we focus on adopting new technologies. We value an inclusive environment, your growth, and development, offering training in Data Analytics, Design Thinking, and RPA. We support work-life harmony and invite dynamic, innovative team players to join us. Visit www.vital.gov.sg or LinkedIn at www.linkedin.com/company/vital-ministry-of-finance.