Executive, Finance Services

VITAL; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading organization is seeking a motivated Executive for its Finance Services team in Singapore. This role involves managing accounts payable transactions, ensuring compliance, and supporting audits. Ideal candidates will have a background in finance with strong analytical and communication skills. If you are passionate about transforming corporate services, apply to join VITAL and contribute to innovative solutions in the public service.

Benefits

Career prospects and training in Data Analytics

Inclusive work environment with growth opportunities

Work-life balance initiatives

Qualifications

• Preferably 2 years of Accounts or Finance experience; attitude and willingness to learn important.
• Strong analytical skills and good attention to detail required.
• Ability to work independently and in teams essential.

Responsibilities

• Manage and administer Finance Services for service partners.
• Execute daily Accounts Payable transactions accurately and independently.
• Prepare audit schedules and perform month-end/year-end closing.

Skills

Analytical Skills

Attention to Detail

Communication Skills

Stakeholder Management

Critical Thinking

Numerical Skills

IT Proficiency

Education

Studies in Accountancy, Finance, or Business Administration

Tools

Microsoft Office

RPA

Tableau

PowerBI

SAP

Job description

What the role is:

We are seeking a highly motivated Executive to join our Finance Services team. As a key member of our organisation, you will be responsible for managing and administering Finance Services for our service partners.

What you will be working on:

- Execute daily Accounts Payable transactions independently, such as creating vendor records and processing payments accurately by verifying supporting documents and seeking clarifications from Client Agencies when required.
- Issue billings to external parties on behalf of client agencies and monitor the receipt of monies regularly, including preparing aging reports. Follow up with Reminder and Late Payment Interest (LPI) Letters if necessary.
- Account for monies received by creating deposit records in the Finance System and investigate discrepancies.
- Understand different account codes/cost centres and accounting treatments to ensure transactions are posted correctly. Clarify with Client Agencies and post re-class journals if necessary.
- Perform Accounts Payable, Accounts Receivable, General Ledger reporting and reconciliation, including month-end and year-end closing. Prepare audit schedules, customer confirmations, and related party confirmations for year-end closing.
- File withholding tax (WHT) for foreign supplier invoices and GST Returns via the IRAS portal, making adjustments as needed.
- Prioritize and monitor outstanding transactions using reports and dashboards; work with team leads to ensure timely and accurate processing.
- Ensure compliance with IMs, SOPs, Training Manuals, Finance Circulars, etc., before processing transactions.
- Act as the first point of contact for Client Agencies to resolve operational matters and assist with queries according to finance procedures and standards.
- Seek assistance from AGD Helpdesk for unresolved system issues.
- Prepare supporting documents and support internal and external audits.
- Conduct reviews of work processes and systems, recommending improvements for efficiency and effectiveness.
- Provide UAT support for system enhancements.
- Perform any other tasks as assigned by supervisors.

What we are looking for:

We seek individuals passionate about transforming Corporate Services delivery for the Public Service. The ideal candidate should have:
- Preferably 2 years of Accounts or Finance experience; candidates without experience but with a good attitude and willingness to learn are welcome.
- Studies in Accountancy, Finance, or Business Administration are preferred.
- Strong judgment and analytical skills.
- Good attention to detail.
- Ability to work under pressure and meet deadlines.
- Effective communication and presentation skills.
- Ability to work independently and in teams.
- Strong stakeholder management and customer service skills.
- Logical and critical thinking.
- Strong numerical skills.
- IT proficiency, especially in Microsoft Office, with knowledge of RPA, data analytics, AI, and tools like Access, Macros, Power Query, VBA, Tableau, PowerBI being advantageous.
- Knowledge of HR/Payroll software (Excelity Payroll, Workday, SAP) is a plus.
Note: Please submit your resume/CV in PDF format without bookmarks. Only shortlisted candidates will be notified.

About VITAL

VITAL, under the Ministry of Finance, is transforming corporate services in the Singapore Public Service. We provide HR, Payroll, Finance, Procurement, and other services to over 100,000 public officers and 100 government agencies. As the Robotics & Automation Lead, we drive innovation and technology adoption.
We are committed to an inclusive environment that supports growth, development, and work-life balance. We offer exciting career prospects and training in Data Analytics, Design Thinking, and RPA.
If you are innovative and align with our vision, join us in shaping the future of corporate shared services. Visit www.vital.gov.sg or LinkedIn at www.linkedin.com/company/vital-ministry-of-finance.