Executive, Finance (Part-time)

ACMI Migrant Fund; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

A leading organization is seeking an experienced Finance Manager to oversee financial operations and policies, manage grant applications, and ensure compliance with regulatory requirements. The ideal candidate will have robust finance experience, particularly in the non-profit sector, and a commitment to excellence in financial management. This role requires strong analytical skills, attention to detail, and the ability to effectively communicate with various stakeholders.

Qualifications

• Minimum 5 years of Finance/Accounting experience required.
• Experience in Non-profit sector preferred.
• Full set of accounts knowledge and consolidation experience is a plus.

Responsibilities

• Oversee financial operations and grant applications.
• Manage finance policies and operational matters.
• Ensure compliance and prepare financial reports.

Skills

Financial Management

Budgeting

Accounting

Communication

Problem Solving

Education

Tertiary education in Accountancy or Finance-related disciplines

Accounting Certification

Tools

MS Office

Job description

Overview

1. Oversee and coordinate all finance matters with outsourced partner - ABLESEAS
2. Oversee and responsible for all finance related policies and operational matters in the organisation
3. Assist in finance related grant applications, budgeting, and reporting

Key Responsibilities

● Liaison with outsourced partner – ABLESEAS

• Point of contact and coordinate on all finance matters with ABLESEAS as necessary.
• Assist in managing performance standards and service levels of ABLESEAS.

● Finance Policy Matters

• Assist with the development and integration of finance policies, processes, and controls.
• Maintain and ensure that the ACMI Finance Policy and Standard Operational Procedures (SOP) are up to date, relevant, aligned with the various regulatory requirements and best practices in financial management.

● Finance Operational Matters

• Manage daily finance and accounting operations (full set of accounts, GST reporting, etc.) to support activities of the organisation.
• Liaise with external auditors, Archdiocese and relevant Government agencies where required.
• Ensure compliance from Ministries/Departments with the ACMI Finance Policy and Standard Operation Procedures (SOP).
• Provide advice, assistance, and support to all Ministries/Departments on finance- related matters and queries.
• Monitor the implementation of financial plans, budget, performing risk assessments, and adjusting as needed.
• Ensure that the finance processes are as efficient as possible whilst constantly looking to make improvements where possible.
• Implement checks and controls to ensure proper accounting records and to safeguard against misappropriation of the organisation’s assets.
• Act as verifier of payments for Executive Director’s (ED) approval.
• Assist in all finance audit related activities.

● Grant Application, Budgeting and Reports

• Assist in putting up finance related grant applications and submit such applications on behalf of ACMI.
• Collaborate with management to gather and analyse related financial information.
• Assist in the yearly budget exercise and all its related activities.
• Prepare budget and financial reports/statements in accordance with professional and regulatory standards for management reporting.
• Assist in putting up finance related proposals, reports, and presentations where required.
• Ensure timely and accurate submission of approved financial reports, statements and claims onto all Government, Archdiocese, and their related systems/portals.

● Donation Processing & Acknowledgment

• Record and process incoming donations (online, cash, check, in-kind).
• General and send donation receipts donor records in the CRM database.
• Maintain up-to-date and accurate donor records in the CRM database
• Filling of yearly donation records with the Inland Revenue Authority of Singapore (IRAS).

● SD Course Enrolment

• Track and reconcile payments received for student enrolments with financial records to ensure consistency.
• Identify and resolve discrepancies between Finance and the Skills Development (SD) Department.
• Flag and resolve discrepancies between finance and SD Department.
• Process approved fee refunds and ensure compliance with organizational refund policies and approval protocols.
• Provide secretariat support for Board and Trustee meetings.
• Undertake any other projects or roles as assigned

QUALIFICATIONS AND EDUCATION REQUIREMENTS

• · Minimum tertiary education in Accountancy or any Business/Finance-related disciplines or equivalent or Accounting Certification.

EXPERIENCE

• At least 5 years of working experience in Finance/Accounting.
• Must know how to do full sets of accounts, and knowledge in consolidation experience is a plus.
• Familiar with the Non-profit/Charities sector and its regulations.
• Good knowledge and skills in MS Office and technologically savvy.
• Working with people of different nationalities and culture is helpful.

- For Singapore Citzen and Permanent Resident only.